Elevator Maintenance - Fort Moore

This notice is being republished to replace the SF30 for Amendment 1 due to inadvertently adding the incorrect document. ------------------------------------------------------------------------------------------------------------------ Amendment 2 - This notice is amended to: a. Incorporate Attachment for Industry Questions and Governement Answers #2. b. Extend the IFB due date to Friday, 15 November 2024 @ 2:00 p.m. EST. c. Incorporate revised Technical Exhibit I --------------------------------------------------------------------------------------------------------------------- Amendment 1 - This notice is amended to: a. Incorporate Attachment for Industry Questions and Government Answers. b. Extend the IFB due date to Tuesday, 12 November 2024 @ 2:00 p.m. EST. ---------------------------------------------------------------------------------------------------------------------- The Mission and Installation Contracting Command (MICC) - Fort Moore has a requirement for the Department of Public Works (DPW) to provide elevator repairs and services for Fort Moore, GA. The Contractor shall furnish all plant, labor, equipment, supplies and materials, and perform all operations necessary for the inspection, maintenance, replacement and repair of all elevators, dumbwaiters and jump tower hoist systems on Fort Moore. Further details of this requirement can be found in the Performance Work Statement and Technical Exhibit 1 included in this publication and will, at a minimum, include: Daily Services: The contractor (technician) must report to DPW, Engineering Division Construction Inspection Branch (CIB), Room 313 Monday through Friday at 0800. The contractor must have an office or warehouse within 50 miles of the Fort Moore Installation. The Address must be submitted in your proposals for review. The contractor must have a sufficient stock of repair parts especially common repair parts, a variety of circuit boards, elevator light bulbs and materials to prevent extended down time for Fort Moore's elevators. The contractor must include in their proposals a list of repair parts in stock and on hand for repairs. Common parts and materials must be in stock for Mid-American elevators, Southeastern elevators, D/W Mfg. Co, D.A. Matt, General Elevator Co, Mamery, ThyssenKrupp, Columbus Elevator Company, Clemco, Cutter-Hammer, Otis, Canton, PFLOW and Kone. MONTHLY ELEVATOR MAINTENANCE: Inspection shall consist of providing tests and inspections in accordance with Section 1001 of the American National Standard Safety Code for Elevators and Dumbwaiters A17.1-1981 and Requirements or the American Standard Practice for the Inspection of Elevators, Inspectors Manual, A17.2 (latest edition) for each elevator, dumbwaiter and jump tower hoist system. The contractor shall provide an inspection report monthly to the Directorate of Public Works inspector. Reports shall identify all defects or malfunctions discovered during inspection and shall indicate dates for correction. All inoperative car lights and operational buttons for the elevator will be replaced during inspections. The report shall include an evaluation statement on the performance of each elevator, dumbwaiter and jump tower hoist systems supervisory control system. *All supervisory control system tests shall be performed during normal working hours in accordance with specified work schedule.* All parts replaced under the provisions of this Contract will be Original Equipment Manufacturer (OEM) components furnished and installed by the contractor unless the cost of the part and labor exceeds three thousand dollars ($3,000.00). Parts and labor totaling $3000.00 and less will be at the contractor's expense. The three thousand dollars refers to the component part of a unit rather than the entire unit; i.e., the armature, windings, pole shoes, etc. of a motor rather than the motor itself. The contractor shall replace or repair the component part rather than the entire unit in cases where the integrity of the unit will not be compromised or placed in jeopardy. If a part costs more than three thousand dollars ($3,000.00), the contractor will submit a proposal for the part to include the labor cost to the government for review. The government will review the proposal and negotiate the cost with the contractor. The contractor shall inform the Contract Inspector verbally, and confirmed in writing to the Contracting Officer within two working days, the nomenclature, description, and price of component part and labor exceeding the limit that's required to restore the system to serviceable operation. If the Government furnished the part(s) exceeding $3000.00, the contractor shall send a proposal to the governments showing the labor cost for the installation. If the Government decides to buy the part(s) directly from the contractor, such part(s) shall not be installed without receipt of a separate procurement document evidencing the buy. Emergency Response: contractor shall provide primary and secondary emergency phone numbers to DPW for on-call personal for 24 hour-7 days a week. Also home addresses will be included for each employee who will be available for service and service calls will be submitted with your bid package. All service calls for regular service will be answered and responded to within (1) hour of receipt of call during the normal work day, for - Entrapment calls all calls will be answered and responded to within 45 minutes of receipt of call. Failure to meet these requirements will be grounds for immediate termination of the contract. On weekends and holidays service calls will be answered and responded to within 90 minutes of receipt of call, and (1) hour in the case of entrapments. Contractor shall accomplish these goals and sustain these levels of service even when the primary on call person is unavailable due to vacation, sickness, or other scheduled work outside the 1 hour parameter. Services include One 12-Month Base Period and Four 12-Month Option Periods Period of Performance: 31 December 2024 through 30 December 2029 *See Attachment 1 - SF33 IFB, W911SF-24-B-0001 SOLICITATION PROVISIONS (Provided in Attachment 1): This solicitation incorporates by reference, with the same force and effect as if they were given in full text. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. The full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov CONTRACT CLAUSES (Provided in Attachment 1): The resulting contract will incorporate clauses by reference, with the same force and effect as if they were given in full text. The full text of a contract clause may be accessed electronically at this address: https://www.acquisition.gov FOR OFFERS TO BE CONSIDERED: 1. The solicitation is issued as an Invitation for Bid (IFB). Bidders must be responsive and determined responsible in accordance with (IAW) FAR Part 9.104-1. To be considered for award, a bid must comply in all material respects with the invitation for bid. After bids are publicly opened, an award will be made to the responsible bidder whose bid, conforming and responsive to the IFB, will be most advantageous to the Government, considering only price and price-related factors. Bids shall be evaluated without discussions. 2. The Offeror is to provide its submission in accordance with the instructions found herein and within the solicitation and in accordance with FAR provision 52.214-5 - Submission of Bids. Please include a completed copy of the provision FAR 52.212-3 Alt I, Offeror Representations and Certifications - Commerial Services, with your offer. Offers need to be received by MICC-Fort Moore no later than (NLT) 2:00 p.m. Eastern Standard Time (EST), Friday, 15 November 2024 Site Visit to be conducted beginning at 09:00 AM EST, Wednesday, 16 October 2024 at: 6650 Meloy Dr. Suite 250 Fort Moore, GA 31905 MICC Conference Room 261-A Questions are to be submitted by email to: usarmy.moore.acc-micc.mbx.micc-proposals@army.mil NLT 12:00 PM EST, 21 October 2024. Bid opening will be conducted on 15 November 2024 at 2:00 pm EST. It is incumbent upon the interested parties to review this site frequently for any updates/amendments to all documents. 3. Bids shall be submitted via sealed parcel packaging (with markings identifying the bidder) so that they will be received in the Contracting Office designated below no later than the exact time set for opening of bids. Bids should be filled out, executed, and submitted in accordance with the instructions in the invitation, SF33 IFB, W911SF-24-B-0001. All responsive bids from responsible sources will be fully considered. Vendors who are not registered in the System for Award Management (SAM) under 811310, Commercial and Industrial Machinery and Equipment (except automotive and Electronic) Repair and Maintenance, prior to submitting proposals, will not be considered. Vendors may register with SAM by going to www.sam.gov.