Elevator Preventive Maintenance and Inspection Repair Services

The Lone Star College System is seeking qualified vendors to provide comprehensive preventive maintenance, inspection, and repair services for all passenger elevators, freight elevators, and wheelchair lifts across its extensive campus network in the greater Houston area. The contract requires monthly preventive maintenance visits and annual safety inspections compliant with ASME A17.1/CSA B44 and ASME A18.1 standards, as well as adherence to original equipment manufacturer specifications and Texas state regulations. Contractors must furnish all labor, certified technicians, tools, parts, and transportation, and are responsible for submitting detailed service reports after each visit, documenting deficiencies, and obtaining prior approval for part replacements. The work spans over 3,700 elevators and 108 wheelchair lifts across 23 locations, including colleges, centers, and workforce facilities. Services also include emergency response and non-routine repairs at approved hourly rates with not-to-exceed authorization thresholds. The solicitation, identified as RFP 26-02-04 Addendum 1, has a baseline contract term of three years with two optional one-year renewal periods, and pricing is structured across base and option years with separate line items for preventive maintenance, annual inspections, hourly labor rates, OEM and non-OEM parts, and emergency service calls. Evaluation will be based on a best value methodology totaling 100 points, with purchase price weighted most heavily at 40 points, followed by service quality and alignment with system needs at 15 points each. Additional factors include bidder reputation, past relationship with LSCS, impact on historically underutilized business compliance, long-term cost, and Texas-based presence or employment of at least 500 workers. Proposals must be submitted electronically through the LSCS eBidding portal by June 6, 2026, with mandatory attachments including a W-9, insurance certificates, and conflict of interest disclosures. Offerors must provide a Unique Entity ID, certify compliance with federal debarment and boycott restrictions, and acknowledge governing law and venue under Texas jurisdiction. Delivery is FOB destination, and all shipments must be clearly labeled with the LSCS purchase order number. While the contract does not specify detailed packaging, preservation, or barcoding standards beyond labeling, it enforces strict compliance with safety codes and requires contractors to coordinate directly with regulatory agencies and obtain formal acceptance from campus property managers upon completion of each service.