Project Overview Normandale Community College is requesting proposals for the maintenance and repair of the Nine (9) elevators on campus. Elevator Number Location Name ELEV1 (Vertitech) College Services ELEV2 (Shindler) Fine Arts ELEV3 (Kone) Library ELEV4 (Otis) Activities ELEV5 (ThyssenKrupp) Science ELEV6 (Thyssen Krupp) Kopp Student Center - Freight ELEV7 (ThyssenKrupp) Kopp Student Center -overlook ELEV8 (ThyssenKrupp) Partnership ELEV9 (ThyssenKrupp) Parking Ramp Technical/Functional Requirements Vendor shall provide maintenance and repairs for ALL campus elevators. All elevators will be inspected and maintained on a monthly basis. All elevators must have their annual Category 1 tests completed by their due date. Inspection and maintenance logs will be maintained in each elevator room and electronically in accordance with state law and regulations. Contractor needs to be licensed to service elevators in Minnesota. Monthly and annual checklists are used per the Department of Labor and Industry Standards. For entrapments, all elevators are equipped with Kings III communications, and they will make contact with Campus Public Safety, then Public Safety will call the Fire Department. Contractor will be responsible for making repairs after the event within 24 hours of entrapment. For non-entrapment repairs, the Contractor needs to respond and repair the elevator within 24 hours of regular business hours or present the timeline of the repair to Facilities Management. The Contractor must provide qualified elevator mechanics, work crews, and supervisory personnel in such numbers, places, and times as may be required to fully meet the contract requirements. Budget The budget for this contract is anticipated to be $40,000.00 per year of the contract. This budget includes: maintenance and repairs. Selection Process The selection process includes representatives from Facilities Management, Thomas McCluney, Facilities Manager; Jon Hanson, Environmental Health and Safety Administrator; and Nissa Passmore, Facilities Management Budget and Project Coordinator; Ahmed (Mitch) Elgamal, Facilities Management Systems Coordinator. This group will evaluate the RFB responses and make the final decision. Evaluation Factors The following factors and their identified weight will be used to evaluate the responses: Topic Factor Weight Adherence to Minnesota State Terms and Conditions. A statement of the objectives, goals, and tasks to show or demonstrate its view and understanding of the nature of the contract 10 Work Plan. A description of the deliverables to be provided by the Responder along with a detailed work plan that identifies the major tasks to be accomplished and be used as a scheduling and managing tool, as well as the basis for invoicing. 20 Cost/Value. Identify the level of the participation of Minnesota State in the contract, as well as any other services to be provided by Minnesota State, and details of cost allowances for this participation. 30 Qualifications of Respondent and its personnel. An outline of the Responder’s background and experience with examples of similar work complete by the Responder and a list of personnel who will conduct the project, detailing their training, and work experience. Resumes or other information about project personnel should not, if possible, contain personal telephone numbers, home addresses or home email addresses. If it is necessary to include personal contact information, please clearly indicate in the proposal that personal contact information is being provided. 20 Completeness, thoroughness and detail of the response Completeness, thoroughness and detail of the response as reflected by the proposal's discussions and coverage of all elements of work listed above 20 Total: 100 Contract Terms Minnesota State desires to enter into a contract with the successful Respondent(s) effective July 1st, 2026 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be 4 YEARS. If Minnesota State and Respondent are unable to negotiate and sign a contract by June 15th, 2026, then Minnesota State reserves the right to seek an alternative Respondent(s). Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview. Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified. Inquiries and Submission Instructions Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFx date and time deadlines. Failure to meet the deadlines shall be grounds for rejection.
