Emergency Management Consulting Services

The City of Tampa’s solicitation 26-P-00222 seeks Emergency Management Consulting Services to support emergency preparedness, response, and recovery efforts before, during, and after emergencies. The services required include specialized consulting in trainings, exercises, after-action reporting, project management, and onsite staffing to assist City personnel in complying with federal disaster recovery protocols, such as FEMA Public Assistance programs. The contract is managed by the Fire Rescue Agency within the City of Tampa and the performance location is primarily Tampa, Florida. Proposals are due by May 26, 2026, and must be submitted electronically through the City’s OpenGov portal. The solicitation emphasizes the need for consultants with expertise in federal and state emergency management regulations, including compliance with relevant statutes (e.g., Davis-Bacon Act, Copeland Anti-Kickback Act, Drug-Free Workplace requirements) and FEMA-certified personnel on staff. Required insurance coverage, conflict of interest disclosures, and adherence to federal funding guidelines ensure strict oversight and accountability. Award of the contract is determined under a best-value trade-off evaluation method considering several weighted factors, with prime importance placed on certified Small Local Business Enterprise (SLBE) and Women- and Minority-Owned Business Enterprise (WMBE) participation, which can contribute up to 20 points of the scoring. Other critical evaluation components include responsiveness to the scope of work, proposer’s demonstrated ability and experience, and client references. The solicitation also mandates detailed deliverables, such as progress reports, audit-ready documentation, and compliance tracking aligned with federal grant requirements. Payment is processed through the City’s Accounts Payable Office based on itemized invoices submitted using specified forms. Overall, this contract seeks a qualified emergency management consulting firm capable of ensuring regulatory compliance, effective project administration, and partner engagement to support the City’s disaster recovery and emergency management goals.