Employee Benefits Onsite Clinic

Hamilton County Schools is soliciting proposals for a vendor to operate a full-service, standalone onsite medical and wellness clinic starting August 1, 2025. The clinic will provide primary care, wellness programs, and behavioral telehealth services to employees, retirees, and dependents over the age of two who are enrolled in the HCS medical plan. The contract features an initial four-year term with two optional one-year renewals, totaling a potential six-year period of performance. Services must be provided at no cost to participants, with the vendor managing all staffing, daily operations, and emergency behavioral health responses, while integrating data with health plan administrators BlueCross BlueShield and Cigna. Proposals will be evaluated on a best-value trade-off basis across four equally weighted categories: competence for the scope of work, approach to the scope of work, qualifications and experience, and price. The successful vendor must comply with various federal and state regulations, including HIPAA, ADA, and Tennessee state laws, and maintain comprehensive insurance coverage, including professional liability and workers compensation. Key contractual requirements include a right to audit for seven years post-payment, the delivery of all system databases upon contract termination, and adherence to a Net 30 payment schedule via Purchase Orders or Mastercard. Proposals are due by March 20, 2025, and must be submitted through the designated Supplier Portal.