EMS Pharmaceutical Supplies, Drug Box Restocking, and Related Pharmacy Services

The City of South Fulton Fire Department is soliciting a contractor to provide comprehensive pharmaceutical services for its EMS operations under an indefinite-delivery, indefinite-quantity (IDIQ) contract with a one-year base term and the option to extend for up to three additional years. The contractor must supply all EMS pharmaceutical products, manage drug box restocking, conduct inspections, track expiration dates, and ensure immediate response to recalls or shortages. All services must be performed under strict compliance with federal and state pharmaceutical regulations, including full DEA registration and state licensure, with direct supervision by a licensed pharmacist for any handling or verification of medications. The contractor is responsible for maintaining secure chain-of-custody records, providing accurate labeling with item description, lot number, and expiration date on all products and invoices, and ensuring proper packaging and preservation of pharmaceuticals to maintain integrity. Emergency deliveries must occur within 48 hours, and any loss, theft, diversion, or regulatory issue involving controlled substances must be reported to the City within 24 hours. The contract requires the vendor to submit a detailed Pricing Schedule and comply with strict administrative and operational requirements, including mandatory insurance coverage of at least $1 million for cyber liability if handling protected data, adherence to E-Verify participation for all employees and subcontractors, and certifications related to Iran divestment and anti-boycott policies. Subcontractors must be disclosed and approved by the City, and all work must be authorized via written purchase orders—verbal requests are not compensable. The City reserves the right to inspect records and inventory at any time, conduct audits, and reject nonconforming items upon delivery, with acceptance occurring at the point of receipt at designated fire department locations. While no formal FOB terms are specified, the contractor bears full responsibility for transportation and delivery. Evaluation for award will consider price competitiveness alongside critical non-price factors such as regulatory compliance, relevant experience in public safety pharmacy support, delivery reliability, quality assurance, and past performance, with the award based on best overall value rather than lowest price. The minimum guaranteed purchase volume during the initial term is $5,000, though the total contract value could increase based on future orders under the IDIQ framework, subject to fund availability and satisfactory performance.