This Sources Sought opportunity from Department Of Health And Human Services was posted on September 18, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
End User Devices, Software & Deployment Support Services for PATH EHR
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Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The Indian Health Service (IHS) is conducting a sources sought notice under solicitation number IHS-26-SSN-EUD-PATH-EHR to identify capable vendors for the procurement of end user devices, software, and deployment support services. These requirements are essential for the implementation of the Patients at the Heart (PATH) Electronic Health Record system, supporting the IHS Office of Information Technology. The government is specifically seeking Indian Small Business Economic Enterprises (ISBEE) and Indian Economic Enterprises (IEE) as the first preference, followed by Service-Disabled Veteran-Owned Small Businesses (SDVOSB) as the second preference, in accordance with the Buy Indian Act. The scope of work involves providing new, Trade Agreements Act-compliant hardware and software, including all-in-one workstations, monitors, laser and label printers, barcode scanners, iPads with protective cases, and Cisco wireless access points and licenses. All items are requested on a brand name or equal basis and must be delivered FOB Destination. Interested parties under NAICS code 423430 must submit a capability statement and the Buy Indian Act IEE Representation Form to Daniel Poehling by 5:00 PM EST on September 28, 2026. This notice is for market research purposes to determine the acquisition strategy and does not constitute a formal solicitation for proposals.
General Info
Place of Performance
MD, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Sources Sought Notice: IHS-26-SSN-EUD-PATH-EHR
End User Devices, Software & Deployment Support Services for IHS PATH EHR
_________________________________________________________________________________________________________
Amendment 1 (published 9.18.2026) corrects the discrepancy identified at item #3 under Equipment/Specifications:
From:
Item 3: OptiPlex 7490 AIO — All-In-One Station (Anesthesia) (Model: MEDIX 24 V2) or equivalent
To:
Item 3: OptiPlex 7490 AIO — All-In-One Station (Anesthesia) or equivalent
Item 34: MEDIX 24 V2 or equivalent
_________________________________________________________________________________________________________
INTRODUCTION
Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service (IHS) must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.
The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEE) and/or Indian Economic Enterprises (IEE) as its first preference and Service-Disabled Veteran-Owned Small Businesses (SDVOSB) as its second preference capable of performing the below Indian Health Service (IHS) requirement. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (Attachment 1). Instructions for submission are outlined below in Response Requirement section.
This is a Sources Sought Notice. This is NOT a solicitation for proposals, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of qualified small ISBEE and/or SDVOSB and/or other than small IEE Firms (25 USC 47) that are capable of providing IHS Enterprise End User Devices (EUD) and software, such as peripherals, software licenses, and related deployment support services necessary to support the implementation of IHS’s new Patients at the Heart (PATH) Electronic Health Record (EHR) implementation activities. This requirement will support IHS Office of Information Technology (OIT). Your response to the information requested will assist the Government in determining the appropriate acquisition strategy.
BACKGROUND
The Indian Health Service, an agency within the Department of Health and Human Services, is responsible for providing federal health services to AI/AN populations. The IHS is the principal federal health care provider and health advocate for AI/AN, and its goal is to raise their health status to the highest possible level. IHS provides a comprehensive health service delivery system for approximately 2.6 million American Indians and Alaska Natives who belong to 573 federally recognized tribes in 37 states.
PATH demonstrates IHS’s dedication to assisting individuals on their journey to healing, promoting empowerment, and advancing health and wellness in line with nature and community values. The PATH EHR reflects the vision statement of the Modernization Program, which aims to "Provide the best possible EHR, managed by its users, for its users, to drive high-quality health care through sustainable, modern, and easy-to-use tools."
The Contractor shall provide, at a minimum:
• Commercial, new (not used or refurbished), Trade Agreements Act (TAA)-compliant supplies that match the salient characteristics in the table below, on a Brand Name or Equal basis as applicable.
• FOB Destination delivery to the receiving location designated by the Government, with standard commercial packaging to prevent in-transit damage.
• Line-item documentation at time of shipment/delivery: manufacturer and model/part number, COO, warranty terms, and (when applicable) VPAT for ICT items and ENERGY STAR® / EPEAT® identifiers.
• No substitutions without prior Contracting Officer’s approval.
ITEM #
Equipment/Specifications
1
Dell 24 Widescreen LED Monitor - P2425H, Any (Non-Touch) or equivalent
2
LaserJet Enterprise M507dng or equivalent, Part # 1PV89A#201, must be USB
3
OptiPlex 7490 AIO — All-In-One Station (Anesthesia) or equivalent
4
ZD510-HC Wristband Printing Solution- ZD51013D01E00GA — Armband Printer - ZD510-HC or equivalent
5
DS8108HCBU2104ZVW - DS8108-HC Handheld Barcode Scanner — Barcode Scanner - Wired (Model: DS-8108 (Wired) or equivalent
6
ZEBRA DS8178-SR HANDHELD BARCODE SCANNER - DS8178-SR7U2100PFW — Barcode Scanner - Wireless (Model: Zebra DS-8178 (Wireless), CS-6080-HC) or equivalent
7
ZEBRA DS8178-SR HANDHELD BARCODE SCANNER CRADLE MOUNT — Barcode Scanner Cradle/Mount (Model: Zebra DS-8178 (Wireless), CS-6080-HC) or equivalent
8
Digitrax 4x4 - 3" Thermal Transfer label or equivalent
9
RICOH SCANNER FI-8170 70PPM TRADE-COMPLI — Document Scanner (Model: FI-8170, FI-8190, FI-7160) or equivalent
10
Dell Pro 24 All-in-One (QC24251) AIO Regular / 24" — Generic workstations (Including 724DTV, AMB Workstation) or equivalent All-in-One Desktop Computer: Dell Pro 24 All-in-One (QC24251) or equivalent. 24-inch Touch Display, FHD (1920x1080), 75Hz. Intel Core Ultra 5 245T processor (14 cores, up to 5.1GHz) with vPro. Windows 11 Pro. 32GB DDR5 RAM (5600 MT/s). 2TB Solid State Drive. Integrated Graphics. Intel WiFi 7 and Bluetooth. Built-in FHD HDR Camera. Trusted Platform Module (TPM) enabled. Includes height-adjustable stand, smartcard keyboard, wired mouse, US power cord, and 3-year ProSupport Flex with next business day onsite service. ENERGY STAR and EPEAT Gold certified.
11
ZT411 Industrial Printer- ZT41142-T01000GA — High Volume Printer - ZT411 (Model: Zebra ZT411) or equivalent
12
LaserJet Enterprise M611dn — Laser Printer - High Volume (Model: HP M611dn) or equivalent
13
LaserJet Enterprise M507dng — Laser Printer - Low Volume (Model: HP M507dng) or equivalent
14
Windows Server 2019 64-bit or newer, 32GB RAM, 8 core+ Processor, 512GB+ SSD or equivalent
15
Zebra ZD421 Low Volume Label Printer — Low Volume Label Printer - ZD421 (Model: ZD4AH42-C01E00EZ) or equivalent
16
EATON SM2200RMXL2UTAA UPS or equivalent
17
Mosaic LCD Cart- M011-0101-100000-1-0 — WoW Cart (Model: SV42-6302-1, SV42-6302-3) or equivalent
18
ZD421 Demographic Labels: 12 rolls per case, 1,000 labels per roll, 12,000 labels total or equivalent
19
Zebra Z-Band Direct White - 10006995K Adult Armband 1" X 11" — ZD510-HC - Adult Armband Labels 1"x11" Direct Thermal or equivalent
20
Zebra Z-Band Direct Black, White - 10006999K — ZD510-HC - Pediatric Armband Labels or equivalent
21
Z-Select 4000D Thermal Label - 10010045 — ZT411 - Labels - Pharmacy Meds Labels or equivalent
22
Barcode Scanner Cradle/Mount — Barcode Scanner Cradle/Mount (Model: DS-8108 (Wired) or equivalent
23
OtterBox - Defender Pro Series for Apple® iPad® (7th generation, 8th generation, and 9th generation) - Black or equivalent
24
Z2 G9 SFF WORKSTATION- 4Y0G1AV — Mini/Micro Form Function Workstation (MFF) (Model: Optiplex) or equivalent
25
130-B Fixed Wall Mount for HP SFF- 104-5545 — Mini/Micro Form Function Workstation (MFF) or equivalent
26
PEERLESS DS-VW765-POR- DS-VW765-POR — Mount or equivalent
27
Samsung HG55Q60AANFXZA — Tracking Board (Model: 4k Touchscreen 55" Display, 4k 55in or larger, 1080P) or equivalent
28
Space Reach iPad Adjustable Articulating Mount - COMPULOCKS BRANDS, INC. 660REACH211SENB or equivalent
29
Wireless keyboard/mice FIPS encryption or equivalent
31
USB Smart Card Reader- SCR 3310 (Model: SCR3310V2GSA) or equivalent
32
Apple - 11-inch iPad A16 chip with Wi-Fi - 256GB - Silver, Wi-Fi, no pencil, no engraving, no keyboard or equivalent
33
Cisco Wireless 9176I (W7,3 radio,3 band 4x4, UWB), Global CW9176I-CFG++ — Wireless AP Units or equivalent
33.1
ENH 8X5XNBD Cisco Wireless 9176I *36 Month CON-L1NBD-CW917ICF
33.2
802.11 AP Low Profile Mounting Bracket (Default) AIR-AP-BRACKET-1
33.3
Flush Mount for APs & Cellular Gateways-Recessed AIR-AP-T-RAIL-F
33.4
Multi-AP packaging, minimum order qty is 6 APs CW9176-MULTI
33.5
Cisco Wireless License - Essentials *36 Month LIC-CW-E
33.6
Cisco Spaces Essentials for Cisco Wireless Essentials *36 Month LIC-SPACES-ESS
33.7
Cisco Networking Subscription *36 Month CISCO-NETWORK-SUB
33.8
Cisco Network Product Support *36 Month SVS-L0SPT-CN
34
MEDIX 24 V2 or equivalent
North American Industrial Classification System (NAICS) Code:423430 – Computer and Computer Peripheral Equipment and Software Merchant Wholesalers; size standard: 250 employees.
The Government anticipates use of the GSA Multiple Award Schedule where practicable; however, the Government may solicit on the open market as needed to meet requirements. Any set-aside or preference (e.g., Buy Indian Act) will be identified in the solicitation.
RESPONSE REQUIREMENTS
The Government requests interested parties submit a written response to this notice with the following information:
- Company Name
- Company Address
- Unique Entity ID (UEI) and Commercial and Government Entity (CAGE) Code
- Point of Contact (include telephone number and email address)
- Identification of business size (small or large) and socioeconomic category, i.e. ISBEE, IEE, SDVOSB, etc.
- Size of business pursuant to NAICS Code 423430
- Capability statement
Disclaimer and Important Notes. This notice shall not obligate the Government to award contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a government GPE. Furthermore, responses to this notice will not be considered adequate responses to a solicitation.
Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
RESPONSE LIMITATIONS AND DUE DATE
Responses shall be submitted via email to Sign up to see this detail, no later than 5:00 PM EST on September 28, 2026. The response shall reference the sources sought number, IHS-26-SSN-EUD-PATH-EHR, in the email header. Capability statements will not be accepted after the due date. The maximum number of pages for this submission is five (5) pages.
ATTACHMENT 1 – IEE Representation Form
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