End User Devices, Software & Deployment Support Services for PATH EHR

Sources Sought Notice: IHS-26-SSN-EUD-PATH-EHR

End User Devices, Software & Deployment Support Services for IHS PATH EHR

INTRODUCTION

Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service (IHS) must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.

The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEE) and/or Indian Economic Enterprises (IEE) as its first preference and Service-Disabled Veteran-Owned Small Businesses (SDVOSB) as its second preference capable of performing the below Indian Health Service (IHS) requirement.  Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (Attachment 1). Instructions for submission are outlined below in Response Requirement section.

This is a Sources Sought Notice. This is NOT a solicitation for proposals, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of qualified small ISBEE and/or SDVOSB and/or other than small IEE Firms (25 USC 47) that are capable of providing IHS Enterprise End User Devices (EUD) and software, such as peripherals, software licenses, and related deployment support services necessary to support the implementation of IHS’s new Patients at the Heart (PATH) Electronic Health Record (EHR) implementation activities. This requirement will support IHS Office of Information Technology (OIT). Your response to the information requested will assist the Government in determining the appropriate acquisition strategy.

BACKGROUND

The Indian Health Service, an agency within the Department of Health and Human Services, is responsible for providing federal health services to AI/AN populations. The IHS is the principal federal health care provider and health advocate for AI/AN, and its goal is to raise their health status to the highest possible level. IHS provides a comprehensive health service delivery system for approximately 2.6 million American Indians and Alaska Natives who belong to 573 federally recognized tribes in 37 states.

PATH demonstrates IHS’s dedication to assisting individuals on their journey to healing, promoting empowerment, and advancing health and wellness in line with nature and community values. The PATH EHR reflects the vision statement of the Modernization Program, which aims to "Provide the best possible EHR, managed by its users, for its users, to drive high-quality health care through sustainable, modern, and easy-to-use tools."

The Contractor shall provide, at a minimum:
• Commercial, new (not used or refurbished), Trade Agreements Act (TAA)-compliant supplies that match the salient characteristics in the table below, on a Brand Name or Equal basis as applicable.
• FOB Destination delivery to the receiving location designated by the Government, with standard commercial packaging to prevent in-transit damage.
• Line-item documentation at time of shipment/delivery: manufacturer and model/part number, COO, warranty terms, and (when applicable) VPAT for ICT items and ENERGY STAR® / EPEAT® identifiers.
• No substitutions without prior Contracting Officer’s approval.

ITEM #

Equipment/Specifications

1

Dell 24 Widescreen LED Monitor - P2425H, Any (Non-Touch) or equivalent

2

LaserJet Enterprise M507dng or equivalent, Part # 1PV89A#201, must be USB

3

OptiPlex 7490 AIO — All-In-One Station (Anesthesia) (Model: MEDIX 24 V2) or equivalent

4

ZD510-HC Wristband Printing Solution- ZD51013D01E00GA — Armband Printer - ZD510-HC or equivalent

5

DS8108HCBU2104ZVW - DS8108-HC Handheld Barcode Scanner — Barcode Scanner - Wired (Model: DS-8108 (Wired) or equivalent

6

ZEBRA DS8178-SR HANDHELD BARCODE SCANNER - DS8178-SR7U2100PFW — Barcode Scanner - Wireless (Model: Zebra DS-8178 (Wireless), CS-6080-HC) or equivalent

7

ZEBRA DS8178-SR HANDHELD BARCODE SCANNER CRADLE MOUNT — Barcode Scanner Cradle/Mount (Model: Zebra DS-8178 (Wireless), CS-6080-HC) or equivalent

8

Digitrax 4x4 - 3" Thermal Transfer label or equivalent

9

RICOH SCANNER FI-8170 70PPM TRADE-COMPLI — Document Scanner (Model: FI-8170, FI-8190, FI-7160) or equivalent

10

Dell Pro 24 All-in-One (QC24251) AIO Regular / 24" — Generic workstations (Including 724DTV, AMB Workstation) or equivalent All-in-One Desktop Computer: Dell Pro 24 All-in-One (QC24251) or equivalent. 24-inch Touch Display, FHD (1920x1080), 75Hz. Intel Core Ultra 5 245T processor (14 cores, up to 5.1GHz) with vPro. Windows 11 Pro. 32GB DDR5 RAM (5600 MT/s). 2TB Solid State Drive. Integrated Graphics. Intel WiFi 7 and Bluetooth. Built-in FHD HDR Camera. Trusted Platform Module (TPM) enabled. Includes height-adjustable stand, smartcard keyboard, wired mouse, US power cord, and 3-year ProSupport Flex with next business day onsite service. ENERGY STAR and EPEAT Gold certified.

11

ZT411 Industrial Printer- ZT41142-T01000GA — High Volume Printer - ZT411 (Model: Zebra ZT411) or equivalent

12

LaserJet Enterprise M611dn — Laser Printer - High Volume (Model: HP M611dn) or equivalent

13

LaserJet Enterprise M507dng — Laser Printer - Low Volume (Model: HP M507dng) or equivalent

14

Windows Server 2019 64-bit or newer, 32GB RAM, 8 core+ Processor, 512GB+ SSD or equivalent

15

Zebra ZD421 Low Volume Label Printer — Low Volume Label Printer - ZD421 (Model: ZD4AH42-C01E00EZ) or equivalent

16

EATON SM2200RMXL2UTAA UPS or equivalent

17

Mosaic LCD Cart- M011-0101-100000-1-0 — WoW Cart (Model: SV42-6302-1, SV42-6302-3) or equivalent

18

ZD421 Demographic Labels: 12 rolls per case, 1,000 labels per roll, 12,000 labels total or equivalent

19

Zebra Z-Band Direct White - 10006995K Adult Armband 1" X 11" — ZD510-HC - Adult Armband Labels 1"x11" Direct Thermal or equivalent

20

Zebra Z-Band Direct Black, White - 10006999K — ZD510-HC - Pediatric Armband Labels or equivalent

21

Z-Select 4000D Thermal Label - 10010045 — ZT411 - Labels - Pharmacy Meds Labels or equivalent

22

Barcode Scanner Cradle/Mount — Barcode Scanner Cradle/Mount (Model: DS-8108 (Wired) or equivalent

23

OtterBox - Defender Pro Series for Apple® iPad® (7th generation, 8th generation, and 9th generation) - Black or equivalent

24

Z2 G9 SFF WORKSTATION- 4Y0G1AV — Mini/Micro Form Function Workstation (MFF) (Model: Optiplex) or equivalent

25

130-B Fixed Wall Mount for HP SFF- 104-5545 — Mini/Micro Form Function Workstation (MFF) or equivalent

26

PEERLESS DS-VW765-POR- DS-VW765-POR — Mount or equivalent

27

Samsung HG55Q60AANFXZA — Tracking Board (Model: 4k Touchscreen 55" Display, 4k 55in or larger, 1080P) or equivalent

28

Space Reach iPad Adjustable Articulating Mount - COMPULOCKS BRANDS, INC. 660REACH211SENB or equivalent

29

Wireless keyboard/mice FIPS encryption or equivalent

31

USB Smart Card Reader- SCR 3310 (Model: SCR3310V2GSA) or equivalent

32

Apple - 11-inch iPad A16 chip with Wi-Fi - 256GB - Silver, Wi-Fi, no pencil, no engraving, no keyboard or equivalent

33

Cisco Wireless 9176I (W7,3 radio,3 band 4x4, UWB), Global CW9176I-CFG++ — Wireless AP Units or equivalent

33.1

ENH 8X5XNBD Cisco Wireless 9176I *36 Month CON-L1NBD-CW917ICF

33.2

802.11 AP Low Profile Mounting Bracket (Default) AIR-AP-BRACKET-1

33.3

Flush Mount for APs & Cellular Gateways-Recessed AIR-AP-T-RAIL-F

33.4

Multi-AP packaging, minimum order qty is 6 APs CW9176-MULTI

33.5

Cisco Wireless License - Essentials *36 Month LIC-CW-E

33.6

Cisco Spaces Essentials for Cisco Wireless Essentials *36 Month LIC-SPACES-ESS

33.7

Cisco Networking Subscription *36 Month CISCO-NETWORK-SUB

33.8

Cisco Network Product Support *36 Month SVS-L0SPT-CN

North American Industrial Classification System (NAICS) Code:423430 – Computer and Computer Peripheral Equipment and Software Merchant Wholesalers; size standard:  250 employees.  

The Government anticipates use of the GSA Multiple Award Schedule where practicable; however, the Government may solicit on the open market as needed to meet requirements. Any set-aside or preference (e.g., Buy Indian Act) will be identified in the solicitation.

RESPONSE REQUIREMENTS

The Government requests interested parties submit a written response to this notice with the following information:

• Company Name
• Company Address
• Unique Entity ID (UEI) and Commercial and Government Entity (CAGE) Code
• Point of Contact (include telephone number and email address)
• Identification of business size (small or large) and socioeconomic category, i.e. ISBEE, IEE, SDVOSB, etc.
• Size of business pursuant to NAICS Code 423430
• Capability statement

Disclaimer and Important Notes. This notice shall not obligate the Government to award contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a government GPE. Furthermore, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). 

RESPONSE LIMITATIONS AND DUE DATE

Responses shall be submitted via email to daniel.poehling@ihs.gov, no later than 5:00 PM EST on September 28, 2026.  The response shall reference the sources sought number, IHS-26-SSN-EUD-PATH-EHR, in the email header. Capability statements will not be accepted after the due date. The maximum number of pages for this submission is five (5) pages.

ATTACHMENT 1 – IEE Representation Form