Endor on-site film digitization, information technology (IT) support, and equipment maintenance and services Request for Proposal

This solicitation, HM047626R0039, is a full and 8(a) competed set-aside for small businesses registered in SAM.gov under NAICS code 541611, exclusively available to eligible 8(a) program participants. The National Geospatial-Intelligence Agency requires on-site film digitization, IT support, and equipment maintenance services for a federal film collection exceeding 170 million images, to be performed at a DIA facility in Washington, D.C. The contract is Firm Fixed Price with a base year running from July 12, 2026, through July 11, 2027, and four optional one-year periods extending through July 11, 2031, with a maximum total duration of 60 months. Offerors must submit a two-volume proposal: a technical volume not exceeding 20 pages demonstrating compliance with the Statement of Work, including digitization of 10 cans per day per individual, maintenance of specialized scanners like FlexView and Leica DSW700, GEOINT processing using ENVI and ArcGIS, and IT support for long-term data storage and cloud services; and a price volume with no page limit that includes a complete and reasonable firm-fixed price for all line items. Proposals must be submitted by email to the designated points of contact no later than June 29, 2026, and must include the CAGE code, DUNS number, and Tax ID number. Contract performance demands strict adherence to operational, safety, and security protocols. All personnel must hold a Secret security clearance and be eligible for SCI access, with NGA providing sponsorship for badges, CACs, and facility access. Staff must comply with NGA’s dress code requiring full clean room attire including gloves, masks, and non-slip shoe covers, and must meet rigorous physical requirements such as lifting 25 pounds, pushing carts over 45 pounds, standing for extended periods, and aptly distinguishing colors on film. Compliance with OSHA 1910.136 for footwear and safety equipment is mandatory. Proposals failing to adequately address training, attire, physical demands, and safety requirements in SOW sections 4.4 through 4.7 will be disqualified. The technical approach, which encompasses digitization capabilities, equipment maintenance proficiency, and IT infrastructure support, is significantly more important than price, and both will be evaluated on a best-value