Energy Recovery Unit Repair & Controls Replacement

The New York State Department of Corrections and Community Supervision is soliciting bids for the repair and controls replacement of three AIR 20 Model DHP 40 Energy Recovery Units located in Buildings 8, 10, and 11 at the Upstate Correctional Facility in Malone, New York. The contractor is responsible for providing all labor, materials, equipment, and supervision necessary to inspect, troubleshoot, and restore these units to full operational condition according to original design specifications. Key requirements include the replacement of defective controls, sensors, and actuators, performing comprehensive refrigeration circuit services, and integrating the units into the facility's existing Building Management System for remote monitoring and command. The contract period is 12 months from the date of approval, with an award based on the lowest responsive and responsible bidder's grand total. Pricing must include a fixed annual base bid and an estimated 300 hours of time and materials for unforeseen repairs. Deliverables include fully operational units, comprehensive controller documentation, administrative passwords, service reports, and at least four hours of staff training. Bids must be submitted physically by December 10, 2026, and must comply with New York State prevailing wage laws and specific labeling requirements. Final acceptance is contingent upon the units being fully operational and successfully communicating with the facility's building maintenance system.