Envelopes

The California Department of General Services, Procurement Division, is soliciting bids for the production and delivery of standardized mailing envelopes under Solicitation Number 0000039245 on behalf of the Office of State Publishing. The estimated contract value ranges from $500,000 to $700,000, with delivery required to West Sacramento, California, and all shipments governed by F.O.B. Destination, Freight Prepaid terms. Bids must be submitted electronically via email to OTA@dgs.ca.gov by July 29, 2026, at 2:00 P.M. PT, with no hard copy or fax submissions permitted. The solicitation requires strict adherence to technical specifications governing envelope construction, including paper weight (24lb or 28lb per TAPPI T410), window material (clear polystyrene), seam width, and adhesive application, with compliance verified against USPS Publication 25 and Quick Service Guide 507b. Envelopes must be produced in multiple classes and Master Control Codes, each with specific packaging and labeling rules, including mandatory black print and the inclusion of “Green” labels and “Permit 2023, Prsrt 1st Class” markings on certain configurations. No barcoding is required, and MIL-STDs are not applicable. Bid evaluation will be conducted on a Lowest Price Technically Acceptable basis, with technical acceptability determined by compliance with mandatory requirements such as mockup sample submission, pre-production performance testing (maximum 1 jam per 8,000 letter-sized envelopes), and adherence to dimensional tolerances. Bids failing these criteria are automatically rejected. Bidders must include several mandatory certifications and forms, including the Payee Data Record (STD 204), DVBE Declaration (PD 843), and TACPA Form 830, and must assert a Commercially Useful Function for any socioeconomic preference claimed. Incentives of 5% for DVBE, 1% for Small Business, and up to 5% for TACPA may be applied to the bid evaluation, capped at 15% of the lowest net bid or $100,000, whichever is less. Full disclosure of any use of Generative Artificial Intelligence impacting performance is required, and failure to disclose results in disqualification. The contract includes post-award random sampling, with the contractor responsible for replacing non-conforming