26-350SOS-PHYSE-B-51454 | Hard Wound White Paper Towels

This solicitation, issued by the Illinois Secretary of State's Department of Physical Services under the title 26-350SOS-PHYSE-B-51454, seeks to procure 945 cases of 800-foot, hard wound, non-perforated white paper towels that comply with specific environmental standards, including use of US Green Building Council Certified Rapidly Renewable Fiber or 100% recycled content. The contract specifies delivery to the Department of Physical Services in Springfield, Illinois, with a required delivery timeline of within three weeks after award. The term of the contract extends through May 31, 2026, and incorporates firm pricing, although no actual price or contract value is furnished in the solicitation documents, which appear to be placeholders awaiting vendor input. Bidders must submit responsive and responsible proposals that meet all stated specifications, including product dimensions, certification requirements, and compliance with applicable federal and state laws such as prevailing wage statutes and the Illinois Data Security Standards. Award will be made on a lowest price technically acceptable basis, with no trade-offs between cost and technical factors. The solicitation outlines payment procedures, including invoicing after contract completion and tax exemption documentation. Contract administration involves strict adherence to confidentiality, data security policies, and agency-mandated ethics training. Inspection and acceptance of supplies will occur at the delivery location, with the vendor bearing responsibility for product conformity to specifications and quality standards, including a minimum 12-month defect-free warranty. The contract also requires vendor certifications relating to drug-free workplace policies, reporting anti-competitive practices, cybersecurity compliance, and domestic product preference, among others. Proposal submissions must be electronic and include all required certifications and completed forms, with the primary point of contact designated as Katie Speck. Overall, this procurement emphasizes compliance with stringent technical, ethical, and legal standards while prioritizing cost-effectiveness and timely delivery.