Envelopes

This solicitation seeks rebids for a mandatory statewide contract for envelopes under solicitation number 0000039469, issued by the California Department of General Services – Statewide Procurement. The resulting contract will have a two-year base term with three optional one-year extension periods, making the total potential duration five years. Bids are due by July 31, 2026, and must be submitted electronically via email to [email hidden] with a specific subject line format, and must not exceed 10 MB per email. Hard copies are only permitted with prior approval and require a Microsoft Excel version of the Pricing Worksheet on a USB drive. The contract is awarded on a Lowest Price Technically Acceptable basis, meaning the lowest-priced responsive and responsible bidder that meets all mandatory technical, environmental, and documentation requirements will be selected without trade-offs for higher-cost proposals. All pricing must be firm, fixed, and all-inclusive, with no additional fees allowed. The envelopes must comply strictly with Technical Specification 7504-TS-0245547, including specific construction types, paper basis weights, window placements, and seam tolerances, and must pass performance tests in automated mail systems with jamming rates no higher than one per 8,000 letter-sized or one per 5,000 booklet envelopes. A minimum of 30% post-consumer recycled content is mandatory, with valid FSC or SFI Chain of Custody certification required. Packaging requirements are detailed, including 500 envelopes per shelf box, five boxes per shipping carton not exceeding 50 pounds gross weight, and specific labeling standards with uppercase lettering at least 3/8 inch in height. Delivery must be F.O.B. Destination, with full responsibility retained by the contractor until acceptance at the receiving agency. Bidders must submit a completed Pricing Worksheet, Narrative Response indicating CAL-Card acceptance and GenAI use, Ecolabels Certification Form, and supporting documentation including Seller’s Permit, SOS certification, Federal Debarment Certification, customer references totaling at least $400,000 from the past five years, and insurance and payee records. Additional requirements include compliance with Executive Order N-6-22 on Russian sanctions, environmentally preferable purchasing, and monthly reporting on contract usage and DVBE or small business participation. Contractors must coordinate security clearances for deliveries to state facilities and maintain a customer service unit available weekdays from 8 a.m