Environmental Trust, Comprehensive Emergency Management Plan Update & Environmental Engineering and Consulting Services

Project/Program Communication Costs: All activities identified in this Scope of Work shall include all necessary project/program communications and coordination between the Contractor and the Colville Tribes. Communications shall be considered part of the applicable activity and shall be included within the established budget for that activity. This includes, as applicable, meetings, telephone calls, emails, project updates, coordination regarding schedules and deliverables, review comments, follow-up discussions, and other communications necessary to successfully complete the activity. Monthly Progress Reports are mandatory and shall be submitted to the Colville Tribes for all active ac - tivities under the contract. The Contractor shall submit a progress report at the end of each month sum - marizing the status and progress of work performed during the month as well as anticipated activities and work planned for the following month. The successful Offeror shall provide the services described below. The work is divided into emergency management planning activities and environmental engineering and consulting services. Each task has a maximum budget. TERO fees shall not be estimated, calculated, or included by an Offeror in its Scope (May 2026) 6 of Work, task budgets, cost proposal, or total proposed price. Any applicable TERO fee will be deter - mined by the CTCR Tribal Employment Rights Office during processing of the contract after selection of the successful Offeror and shall be due in full prior to commencement of work under the contract. The combined maximum Scope of Work budget is $289,497. A. Emergency Management Planning Activities – N ot to Exceed $150,000 Task 1. CEMP Basic Plan Update Description: Review and comprehensively update CTCR’s existing Comprehensive Emergency Management Plan (CEMP) Basic Plan so it reflects current Tribal organization, authorities, emergency management structure, Emergency Operations Center functions, roles and responsibilities, communications, resource management, intergovernmental coordination, response, recovery, and continuity considerations. Deliverables: • Draft updated CEMP Basic Plan for CTCR review. • Final CTCR-approved CEMP Basic Plan incorporating comments and corrections. • Editable Microsoft Word version and final PDF. Task 2. Emergency Support Functions (ESFs) Description: Review existing Emergency Support Functions and revise, develop, and integrate ESFs needed for CTCR. Each ESF shall identify primary and supporting Tribal departments/programs, responsibilities, coordination procedures, resource considerations, and coordination with external agencies, consistent with applicable Tribal authorities and recognized emergency management structures. Deliverables: • Draft revised and/or newly developed ESFs. • Documentation of assigned primary/support roles and coordination responsibilities. • Final integrated ESFs in editable Microsoft Word and PDF formats. Task 3. Hazard-Specific Annexes Description: Review existing hazard-specific planning and develop or revise annexes for priority hazards affecting the Colville Indian Reservation. Annexes shall identify operational considerations, responsibilities, coordination requirements, and hazard-specific response procedures appropriate to CTCR. Deliverables: • Draft hazard-specific annexes for identified priority hazards. • Revisions based on CTCR review and coordination. • Final integrated hazard-specific annexes in editable Microsoft Word and PDF formats. (May 2026) 7 Task 4. All-Hazards Tabletop Exercise Package Description: Develop an all-hazards tabletop exercise package designed to test and validate the updated CEMP and related planning components. The exercise shall be structured around CTCR operations and applicable Homeland Security Exercise and Evaluation Program (HSEEP) principles. Deliverables: • Exercise objectives and scenario. • Situation Manual and facilitator/participant materials. • Evaluation materials and After-Action Report/Improvement Plan template. • Final exercise package in editable and PDF formats. Task 5. Tribal THIRA Description: Develop CTCR’s first Tribal Threat and Hazard Identification and Risk Assessment (THIRA) through a Tribal-specific process that identifies relevant threats and hazards, evaluates impacts, and develops capability targets and identifies capability gaps. Deliverables: • Facilitated THIRA information-gathering/coordination process. • Draft Tribal THIRA for CTCR review. • Final Tribal THIRA documenting threats/hazards, impacts, capability targets, and identified gaps. • Editable Microsoft Word and PDF versions. Task 6. Tribal COOP Plan Description: Develop CTCR’s first comprehensive Continuity of Operations (COOP) Plan addressing continuity of essential functions and Tribal government operations during disruptions. Deliverables: • Draft COOP Plan addressing essential functions, orders of succession, delegations of authority, continuity facilities, communications, vital records/systems, personnel considerations, and reconstitution. • Revisions based on CTCR review. • Final Tribal COOP Plan in editable Microsoft Word and PDF formats. Task 7. Coordination Workshops Description: Plan and facilitate coordination workshops with appropriate Tribal leadership, departments/programs, responders, and external partners to gather information, clarify responsibilities, identify planning gaps, validate assumptions, and support integration of the CEMP, ESFs, annexes, THIRA, COOP, and exercise components. Deliverables: • Workshop agendas and coordination materials. (May 2026) 8 • Facilitated workshops/meetings. • Summary of key decisions, identified gaps, assigned responsibilities, and information requiring incorporation into planning documents. Task 8. Final CEMP Integration Description: Integrate all emergency management planning components developed under this Scope of Work into a coordinated final planning package. Conduct final quality-control review and resolve inconsistencies among documents. Deliverables: • Integrated final CEMP planning package. • Final quality-control review and incorporation of CTCR comments. • Final editable Microsoft Office files and PDF versions of all applicable planning products. Task 9. CEMP Project Travel Description: Provide travel necessary for CTCR-approved meetings, workshops, interviews, exercises, site visits, or other activities directly required to complete the emergency management planning work. Deliverables: • Travel only when necessary and approved for project performance. • Travel documentation consistent with contract and CTCR requirements. B. Environmental Engineering and Consulting Services - Maximum $139,497 Task 10. N espelem Post and Pole Post-Remediation Biannual Groundwater Monitoring and Testing – N ot to exceed $59,497 Description: Conduct post-remediation groundwater monitoring and testing on a biannual basis at the Nespelem Post and Pole site (May and August). Work shall include review of historical site information, remedial actions, prior groundwater data, and applicable monitoring requirements; groundwater level measurements and sampling; field parameters; laboratory analysis; Quality Assurance/Quality Control (QA/QC) and required data verification/validation; evaluation against applicable cleanup or regulatory criteria and historical trends; and recommendations regarding continued monitoring, additional action, or potential closure when supported by the data. Deliverables: • Review and use the applicable approved Quality Assurance Project Plan (QAPP) and prepare/ revise the Sample & Analysis Plan (SAP), Health and Safety Plan (HASP), Quality Assurance Project Plan (QAPP) amendment/plan alteration, or other required quality documents as applicable before environmental data collection. • Two groundwater monitoring and testing events during the contract period, unless CTCR authorizes a different schedule. There are 3 wells that will require monitoring and testing. (May 2026) 9 • Field documentation, groundwater measurements, sampling records, chain-of-custody, maps/ coordinates, and photographs as applicable. • Laboratory analytical reports, Quality Assurance/Quality Control (QA/QC) documentation, and required data verification/validation. • Groundwater monitoring reports evaluating results, trends, applicable criteria, and recommendations. • Assessments, Cleanup, and Redevelopment Exchange System (ACRES) and Brownfields Inventory Tool (BiT) data entry as applicable. Task 11. N espelem Recycle Center Hazardous Materials Removal and Disposal – N ot to exceed $80,000 Description: Review available Phase II and site information and perform CTCR-authorized follow-up characterization, removal, transportation, and lawful disposal of identified hazardous materials, containers, wastes, and/or contaminated materials at the Nespelem Recycle Center. Deliverables: • Pre-removal review, site planning, material/container inventory, and characterization/waste profiling as needed. • Develop a Sample & Analysis Plan (SAP), Health and Safety Plan (HASP), Quality Assurance Project Plan (QAPP) if required. • Removal, segregation, over packing, labeling, staging, transportation, and lawful disposal/recycling of CTCR-authorized materials. • Before/during/after photographs and documentation of materials and quantities removed. • Waste profiles, manifests, disposal certificates, and receiving-facility documentation as applicable. • Confirmation/post-removal sampling when necessary to determine whether objectives have been achieved or additional work is needed. • Verification Report documenting the work performed, remaining concerns, applicable cleanup criteria, confirmation data when collected, and whether the authorized response is complete or additional investigation/monitoring/cleanup is recommended. • Assessments, Cleanup, and Redevelopment Exchange System (ACRES) and Brownfields Inventory Tool (BiT) data entry as applicable. C. Environmental Services - General Requirements Final reports and plans shall be provided in editable Microsoft Word and PDF formats; analytical/project tables in Excel; and, when available and applicable, electronic laboratory data, GIS-compatible spatial data, labeled photographs, and source records needed for CTCR’s permanent project file. D. Scope of Work Budget Comprehensive Emergency Management Plan Update: $150,000 Environmental Engineering and Consulting Services: $139,497 TOTAL MAXIMUM SCOPE OF WORK BUDGET: $289,497 (May 2026) 10 Task/activity budgets are maximum available amounts and all project/program communication costs must be included in each activities budget. TERO fees are not part of the Scope of Work budget and shall not be included by Offerors in any task budget, cost proposal, or total proposed price.