EV Charging Stations Installation Project

The contract is for the installation of electric vehicle charging stations across the National Research Council Canada’s Montreal Road, Uplands, and Lester Road campuses in Ottawa, Ontario, under solicitation number 25-58282. Bidders must attend one of two mandatory site visits on March 31 or April 2, 2026, at 1200 Montreal Road, Ottawa, where they will tour multiple locations and must bring valid identification and wear full personal protective equipment including safety glasses, hard hats, high-visibility vests, and safety footwear. All work must be completed within 16 weeks of contract award, and deliveries must be made in original factory packaging with manufacturer labels intact; materials must be stored in accordance with strict environmental and safety protocols to prevent damage, theft, or deterioration. The contract is a fixed-price arrangement with award determined on a Lowest Price Technically Acceptable basis, where compliance with mandatory requirements—attendance at the site visit, submission of a valid WSIB certificate, completion of an integrity declaration, and absence from debarment lists—is evaluated only on a pass/fail basis. Only Canadian suppliers with a permanent place of business in Canada are eligible, and all personnel must obtain Reliability Status security clearance before accessing the site; a detailed list of all subcontractors and assigned personnel must be submitted within 72 hours of award. Access to the site is restricted to standard hours of 7:00 AM to 5:00 PM Monday through Friday, and any work outside those hours requires prior written approval and escorted access, with the contractor bearing all escort costs. Security controls are stringent: personnel must wear visible identification badges at all times, secure work areas daily, and comply with protocols for accessing PROTECTED or classified information if applicable. All electrical installations must conform to CSA C22.1-12, CAN/CSA-C22.3 No.1-10, and other specified standards, with final acceptance performed by the Departmental Representative at the installation site. Packaging, labeling, and marking requirements are detailed, including bilingual English-French labels for terminal equipment with specific color and font standards. No bar-coding is required, and payment procedures are manual, processed through the Receiver General for Canada following certification by the Departmental Representative. The procurement office is Abeera Akram at NRC, and all proposals must be submitted as uncompressed email attachments not exceeding 10 MB to the designated inbox with a properly formatted subject line.