Event Management Services - Campus Wide

The University of Texas at Austin is seeking proposals from qualified vendors to provide comprehensive event planning, management, and production services across its campus and beyond. These services encompass the entire event lifecycle, including planning, organizing, and coordinating various aspects such as venue selection, hotel arrangements, food and beverage services, entertainment, and vendor coordination. The scope covers a wide range of events hosted by different University colleges, schools, and units, which may take place in diverse settings both domestically and internationally, indoors or outdoors, and in traditional or non-traditional venues. The goal is to ensure each event runs smoothly and meets its specific objectives, regardless of size or location. The contract, titled "Event Management Services - Campus Wide," has a solicitation number of 721-24072 and was posted in July 2024, with a response deadline of August 19, 2024. The project size ranges from a minimum of $500,000 to a maximum of $2,000,000, reflecting the broad scope and scale of events the University hosts. The services are to be provided under the NAICS code 611310, which pertains to educational services, and the contract is managed by the University’s Office of Texas. The primary point of contact for this solicitation is Darla Stewart, reachable via email or phone. Interested vendors can find additional details and submit proposals through the designated procurement website.