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Event Permitting and Risk Management Consulting

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract for Event Permitting and Risk Management Consulting supports prime contractors managing large-scale public events for the City of Santa Monica. The selected provider will perform administrative and legal coordination to secure necessary permits and manage liability, which includes developing comprehensive risk management plans and coordinating directly with various city departments. The role requires a deep understanding of Santa Monica municipal codes and proficiency in using risk assessment software and permitting tracking systems to ensure all regulatory requirements are met. The primary deliverables for this engagement are approved event permits and finalized risk management plans. This opportunity is managed under the City Manager's office in California and falls under NAICS code 541611. Interested parties should note the response deadline of November 25, 2026.

General Info

Event permitting and risk management consulting for City of Santa Monica public events.

Documents

This scope was carved out of 492.

The full solicitation package (5 documents), including the RFP, is on the prime solicitation, not on this scope.

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LA28 Events, Public Events, Marketing, Branding & Community Engagement Services

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Organization & Contact Information

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AgencyCalifornia → D200 CITY MANAGER
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Performs administrative and legal coordination to secure permits and manage liability for prime contractors on City of Santa Monica large-scale public events. Coordinates permitting with city departments and develops risk management plans. Utilizes risk assessment software and permitting tracking systems. Requires knowledge of Santa Monica municipal codes. Delivers approved event permits and risk management plans.

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NAICS: 541611
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More opportunities from California → D200 CITY MANAGER

Same awarding agency

New
SLED
LA28 Events, Public Events, Marketing, Branding & Community Engagement Services
Solicitation # 492
The City of Santa Monica is soliciting proposals for LA28 Events, Public Events, Marketing, Branding, and Community Engagement Services to support a growing roster of global and local activations, including the 2028 Olympic and Paralympic Games, Super Bowl LXI, and the FIFA World Cup 2026. The scope of work encompasses creative and cultural activations, inclusive community engagement and partnership development, comprehensive marketing and audience development, and operational support such as permitting and risk management. Proposers must demonstrate at least five years of relevant experience and provide a detailed project work plan, a cost proposal with hourly fee schedules, and a portfolio for those applying under the marketing category. The contract will be awarded to the most qualified proposer based on an evaluation of their capabilities and approach, rather than the lowest cost. Selected vendors must comply with the City's Living Wage Ordinance and maintain a City of Santa Monica business license if operating within the city. The agreement follows a Professional Services Agreement format, requiring insurance with an A.M. Best rating of at least A:VII. Key administrative terms include a 30-day payment cycle for undisputed invoices, a five-day cure period for defaults, and the City's right to terminate for convenience with ten days' notice. Proposals must be submitted via the OpenGov portal by November 25, 2026.

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in about 1 month
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