This Solicitation opportunity from Texas was posted on February 21, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Event Services & Related Products

Closed

2023-033-S3State & Local

Submission Closed06/03/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561920

New

International

FDI Matchmaking Services for the Canada Investment Roadshow to India, February 8-12, 2027

Solicitation # 27-324630-DELHI-SL

Global Affairs Canada is seeking a professional Foreign Direct Investment lead generation and matchmaking service provider to support the Canada Investment Roadshow to India from February 8 to 12, 2027. The selected contractor will be responsible for identifying, qualifying, and recruiting high-potential India-headquartered companies interested in expanding into Canada, specifically within the priority sectors of Information and Communication Technologies, Life Sciences and Pharma, Aerospace and Defense, and Clean Technologies. The scope of work includes organizing business-to-business matchmaking meetings in New Delhi, Bengaluru, and Mumbai, conducting introductory calls with Canadian Economic Development Organizations, and providing on-site physical support at each venue. Up to three contracts may be awarded under this firm-price solicitation, with a performance period extending from the date of award until March 10, 2027. The award process is based on a weighted evaluation of 70 percent for technical criteria and 30 percent for price. To be responsive, bidders must meet mandatory requirements, including providing at least three references for similar projects and a project team with at least two members experienced in FDI attraction. Technical offers are rated on a scale of 80 points, with a minimum threshold of 42 points required for consideration. The contract allows for subcontracting up to 40 percent of the contract price and stipulates a payment term of 30 days following the receipt of undisputed invoices via wire transfer or direct deposit. All work must be conducted in English, and the contractor is bound by strict confidentiality obligations regarding all information provided by the Government of Canada.

Department of Foreign Affairs, Trade and Development

POSTED

DEADLINE

Hybrid AV Event Production & Technical SupportThis subcontract for Hybrid AV Event Production and Technical Support provides full-service audio-visual production for hybrid meetings supporting prime contractors on Texas Education Agency projects for the TCDD. The scope of work includes the setup, teardown, and on-site technical operation of professional audio mixing boards, cameras, and recording hardware. Key responsibilities involve performing pre-event testing and managing Zoom Webinar integration to ensure a seamless experience for remote participants. Services will be delivered across Houston, Austin, and San Antonio to provide a fully operational hybrid meeting environment and high-quality recordings. The opportunity is categorized under NAICS code 561920, with a response deadline of October 15, 2026.

Texas Education Agency

POSTED

DEADLINE

Audio-Visual Services for TCDD Council Meetings

Solicitation # 701-27-001

Texas Education Agency

POSTED

DEADLINE

Freedom 250 Reception and Fireworks Event

Solicitation # 19JA7027Q0002

The U.S. Consulate General in Sapporo, Japan, is issuing a pre-solicitation notice for solicitation 19JA7027Q0002 to secure a firm-fixed-price contract for the Freedom 250 commemorative event on February 5, 2027. The selected contractor will provide comprehensive event management services, including a two-hour reception at Nouvelle Pousse at Okurayama followed by a 20-minute professional fireworks display starting at 8:00 p.m. The scope of work encompasses venue procurement, hospitality, entertainment, permitting, transportation, parking, photography, videography, technical support, and on-site safety coordination. Because the event coincides with the Sapporo Snow Festival, the contractor must manage all associated operational challenges, including specialized permitting, traffic control, crowd management, and environmental requirements. The contractor is also responsible for coordinating with local authorities, including Sapporo City, Hokkaido Prefecture, and local police. All U.S. contractors must be registered in the System for Award Management (SAM) per FAR 52.204-7, and the opportunity is subject to FAR 52.229-12 regarding taxes on certain foreign procurements. Electronic submissions are permitted with a 15MB file size limit, and the government reserves the right to award the contract based on initial offers without further discussion.

American Consulate Sappo

POSTED

DEADLINE

HQ DAF Services Industry Day

Solicitation # SPECHQDAFINDUSTRYDAY

The Department of Air Force HAF Services is hosting its inaugural virtual Industry Day on October 15, 2026, from 9:20am to 3:00pm EST. This free event is open to all businesses, regardless of size, and aims to foster collaboration by communicating mission goals, outlining government requirements for the next one to three years, and gaining insight into private sector capabilities. The agenda includes executive remarks, a keynote address by Dr. Lucas Keefer, an innovation spotlight by Forrester analyst Katy Tynan, and learning sessions focused on HAF Services and DAF contracting. Interested parties must register via the provided link to receive a Microsoft Outlook invitation. Inquiries regarding the event should be directed to the HAF Services Team.

POSTED

DEADLINE

Event Planning & Community CoordinationThis subcontract opportunity involves providing strategic planning and community outreach services for prime contractors managing cultural celebration projects for the City of Asheville in North Carolina. The primary objective is to ensure that Juneteenth celebrations are executed with appropriate significance through the delivery of a comprehensive event master plan and a detailed community engagement report. Key responsibilities include conducting community priority assessments, managing event scheduling, coordinating with stakeholders, and overseeing program development. Interested parties must respond by October 30, 2026, for this project categorized under NAICS code 561920.

POSTED

DEADLINE

Career Event Planning and Stakeholder CollaborationThis subcontract, titled Career Event Planning and Stakeholder Collaboration, focuses on the coordination and execution of events designed to connect students with employers and training programs for prime contractors working on Louisiana Department of Education projects. The scope of work includes scheduling and managing career fairs, developing collaboration plans for CTE supervisors and school leaders, and implementing parental engagement strategies through the use of event management software. The contractor is responsible for delivering organized networking events and providing detailed stakeholder collaboration reports. This opportunity is categorized under NAICS code 561920 and was posted on October 1, 2026, with a response deadline of November 1, 2026.

POSTED

DEADLINE

RFP# RS-26-62 Artisan Market Operator

Solicitation # RFP# RS-26-62

The Town of Davie, Florida, through its Parks, Recreation and Cultural Arts agency, is soliciting proposals for a qualified Market Manager to oversee the professional management and operation of an Artisan Market. This seasonal biweekly event is scheduled to take place on Sundays from October through April, primarily at the Bergeron Rodeo Grounds or other Town-owned public properties. The selected operator will be responsible for financial management, including the establishment of a revenue or profit-sharing structure, as well as securing and paying for all necessary municipal permits and ensuring the protection of Town property. The contract features an initial term of three years with the option for three additional one-year renewals upon approval by the Town Administrator. Proposals are due by 2:00 pm on October 22, 2026, via the OpenGov procurement portal. Evaluation will be based on the best overall approach to the scope of services, with local preference given to vendors based in Davie or Broward County. Awardees must be licensed firms that provide a bid bond, proof of insurance, and certifications regarding non-discrimination and compliance with Florida statutes, including the prohibition of boycotts against Israel. Administrative requirements include a payment policy of net 30 to 45 days via purchasing card or purchase order. The Market Manager must ensure all vendors maintain proper legal certifications and that any products sold, particularly dairy, meat, poultry, and seafood, comply with FDACS origin labeling. Additionally, the contractor is held responsible for correcting any deficient work without cost to the Town for five years following project acceptance.

Parks, Recreation and Cultural Arts

POSTED

DEADLINE

Contract Transfer: Early Care and Education Meeting Management Center Contract

Solicitation # 7571PS26C00005

This special notice announces the administrative transfer of the Early Care and Education Meeting Management Center Contract from the Department of the Interior to the Department of Health and Human Services. Originally awarded to SAXMAN ONE LLC on September 25, 2025, as contract 140D0425C0103, the agreement transitioned to the new contract number 7571PS26C00005 effective August 29, 2026. The transfer is strictly administrative and does not modify the scope of work, deliverables, period of performance, or the ultimate contract value. The contract remains an 8(a) Sole Source set-aside under NAICS code 561920, with the Department of Health and Human Services Omas Strategic Buying Center now serving as the managing agency.

Omas Strategic Buying Center - Professional Services

POSTED

DEADLINE

RFP No. 44-046 - Special Events Coordinator (LAPL)

Solicitation # 228742

The City of Los Angeles is seeking a Special Events Coordinator to provide professional and technical services for the Los Angeles Public Library. The selected provider will be responsible for coordinating and overseeing a diverse array of special events at the Central Library and across 72 branch libraries on an as-needed and as-requested basis. Interested vendors must submit their responses by November 9, 2026, at 3:00 PM. Primary inquiries regarding the scope of work and content should be directed to Karcy Bowles. Participation may require registration through the City of Los Angeles official website to ensure compliance with local procurement requirements.

POSTED

DEADLINE

VBCA - FPSI, Area 98: (Chesterfield County, Henrico County, and Hanover County)

Solicitation # QQ-107251

The Virginia Department of Housing and Community Development is soliciting event and conference services for the Virginia Building Code Academy's Fire Protection Systems Inspection program. The event is scheduled for November 17-19, 2026, in Service Area 98, covering Chesterfield, Henrico, and Hanover Counties. The selected vendor must provide meeting space for 45 daily participants, overnight lodging for 25 people, and full catering services including breakfast, lunch, and snacks. The facility must maintain a minimum 3-star or diamond rating, be fully accessible to disabled individuals, and be equipped with operational fire detection and suppression systems. A site visit and inspection will be conducted within 30 days prior to the training to verify quality and ensure no on-site construction is in progress. This is a set-aside procurement specifically for SBSD certified small businesses, including Small, Women- and Minority-Owned (SWAM) businesses. Bids must be submitted electronically via the Virginia eVA Quick Quote application by October 16, 2026. The contract will be awarded to the lowest responsive and responsible vendor based on the total sum of the bid. Required submission documents include the completed Quick Quote Worksheet and the hotel's cancellation policy. Invoicing shall be based on actual services delivered and must be supported by itemized folios, banquet orders, and receipts.

Department of Housing and Community Development

POSTED

DEADLINE

Business Enterprise Expo

Solicitation # ITB-282-DEI EXPO 2026

The City of Cincinnati Department of Economic Inclusion and Procurement, in partnership with the Greater Cincinnati and Northern Kentucky African American Chamber of Commerce, is organizing the 5th annual Business Enterprise Expo. This event, identified by solicitation number ITB-282-DEI EXPO 2026, is designed to mobilize and connect regional businesses through networking opportunities with City departments, developers, contractors, and resource partners. The expo will feature matchmaking sessions between prime contractors and developers, as well as workshops led by local experts and City leadership focusing on AI support, accessing capital, and the procedures for conducting business with the City. The event is scheduled to take place on Thursday, October 29, 2026, from 9 AM to 3 PM at the First Financial Convention Center located at 525 Elm St, Cincinnati, Ohio. The solicitation was posted on September 30, 2026, with a response deadline of October 29, 2026. Interested parties can coordinate through the buyer, Shannon Brower, or the Central Purchasing and Economic Inclusion offices. Registration for the event is available via Eventbrite.

Procurement

POSTED

3 days ago

DEADLINE

in 26 days

AI Contract Overview

This contract facilitates the addition of supplemental vendors to Plano Independent School District's approved vendor list for event-related supplies and services, including decorations, sound and lighting, event security, planning, rentals, photo booths, and related products. The district intends to utilize these contracts primarily for district-wide events such as graduations, athletic functions, celebrations, and other special occasions, on an "as needed" basis. The estimated annual expenditure is approximately $250,000, with the possibility of exceeding this amount by 25%, and the contract duration spans an initial one-year period from September 2023 to September 2024, with automatic renewal options for up to four additional years, contingent upon mutual agreement and district needs. Vendors are encouraged to respond to this solicitation to be considered for inclusion, but those already awarded under previous related RFPs are ineligible to respond. The procurement process emphasizes compliance with district standard terms and conditions, including safety, legal, and ethical standards, as well as federal and state regulations. The contract scope covers a broad range of event-related products and services, and the process aligns with federal procurement regulations under 2 CFR Part 200, ensuring transparency and accountability. The district’s goal is to establish a flexible, reliable vendor pool to support its diverse event needs, with the potential for multiple awardees to provide competitive pricing and quality service over the contract term.

General Info

Agency

Texas → Plano Independent School District

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

TX, USA

Set-Aside

NONE

Documents

Conflict of Interest Questionnaire (Form CIQ)

2 pages · other

Low

Plano ISD Standard Terms and Conditions 2022

6 pages · other

Low

Bid Invitation.pdf

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedFeb 21

Solicitation

Response DeadlineJun 3

Deadline has passed

Submission Closed

06/03/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyTexas → Plano Independent School District

Contacts1 person available

OfficeN/A

Organization / AgencyTexas → Plano Independent School District

Office AddressN/A

Contacts

Tina Tomson

contact@example.gov

+1 (555) 000-0000

Full Description

THIS REQUEST FOR PROPOSALS IS TO ADD SUPPLEMENTAL VENDORS FOR THE NAMED SUPPLIES. PLANO ISD WILL UTILIZE ANY CONTRACTS AWARDED IN RESPONSE TO THIS REQUEST FOR PROPOSALS, AS THE FIRST CHOICE BEFORE CONTRACTS OF OTHER ENTITIES (i.e. interlocal and cooperative contracts). SUPPLIERS ARE ENCOURAGED TO SUBMIT A PROPOSAL TO BE PLACED ON PLANO ISD'S APPROVED VENDOR LIST. VENDORS THAT WERE AWARDED ON THE PREVIOUS PROPOSAL FOR RFP 2023-033, 2023-033-S1 or RFP 2023-033-S2, ARE NOT TO RESPOND TO THIS SUPPLEMENTAL PROPOSAL. This supplemental RFP is to add additional vendors to the already awarded list.
PLEASE NOTE! IN ORDER TO BECOME AN APPROVED VENDOR WITH PLANO ISD FOR ANY OF THE LISTED CATEGORIES, YOU MUST RESPOND TO THIS INVITATION WITH A PROPOSAL. IT IS NOT NECESSARY TO OFFER ALL CATEGORIES OF ITEMS LISTED, IT IS IMPORTANT TO RESPOND TO AT LEAST ONE WHICH MAY INCLUDE LINE ITEM 10. ENTER YOUR DISCOUNT AMOUNT FOR THOSE THAT YOU OFFER, AND SELECT "NO BID" ONLY FOR THE LINES YOU DO NOT OFFER. SCOPE: The Plano Independent School District (Plano ISD) is seeking proposals for PURCHASE OR RENTAL of SUPPLIES AND SERVICES related to GRADUATION, ATHLETIC, CELEBRATORY & OTHER EVENTS, to include the following:
Decorations (Arches, Balloons, Floral, Carpet, Centerpieces, Signage, Etc)
Disc Jockeys/DJs or related services
Event Security Staffing (Event Staff Supervisor, Ticket Taker/Gate Person, Usher, Parking Attendant, Unarmed Security Guard, Etc)
Event Planning
Party Equipment Rentals
Photo Booths & Services
Sound & Lighting Equipment & Services
Tables, Chairs & Furniture Rental (may include Delivery, Setup & Pickup)
Table Settings (Plates, Table- & Service- Ware, Linens, Etc)
Tents or Other Temporary Covering
Related Purchases & Rentals Not Otherwise Specified
to fill the needs of the schools and various departments of PISD on an "As Needed" basis. This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200 requirements to procure vendors who provide goods and/or services purchased by Plano ISD using federal dollars. This proposal may be used with local, state, federal and grant funded programs.

ESTIMATED ANNUAL EXPENDITURE: The estimated expenditure for this district-wide contract is approximately $250,000 annually. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding. This estimate may be exceeded by 25% annually.
TERM:The initial term of this RFP is for one (1) year from date of award by Plano ISD Board of Trustees. This contract, upon the agreement of both the successful vendor(s) and the Plano ISD, will automatically extend for four (4) additional one (1) year periods. This decision will be made in the best interests of Plano ISD. Plano ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services.
Initial Contract Period: September 2023 - September 2024 Contract YR2: September 2024 - September 2025 Contract YR3: September 2025 - September 2026 Contract YR4: September 2026 - September 2027 Contract YR5: September 2027 - September 2028

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