EWEB RFP #26-171-PSC Carmen-Smith Mitigation Fund Administrator

The Eugene Water & Electric Board (EWEB) is soliciting proposals for a Fund Administrator to serve as the trustee and manager of the Fish Enhancement Fund. The primary objective of this role is to identify, select, and distribute funding for projects that improve aquatic habitats, enhance fish populations, or improve water quality within the McKenzie River Basin. The Administrator is responsible for maintaining strict financial protocols, investing funds in interest-bearing accounts, seeking matching grants, and collaborating with a technical team including representatives from ODEQ and ODFW. Key deliverables include annual reports on expenditures, activities, and available balances. The fund begins with an initial balance of approximately 1.3 million dollars, with annual deposits of roughly 215,000 dollars for at least seven years. Administrative and project management fees are capped at 20 percent of each annual payment. To qualify, proposers must have at least five years of experience managing aquatic design or construction funds averaging 3 million dollars annually and provide three recent client references. Award selection is based on a single-tier evaluation process scoring company experience, project approach, key staff experience, references, and pricing. Contractors must meet specific insurance requirements, including 1 million dollars per occurrence for Commercial General Liability and Automobile Liability. Additional mandates include performing criminal background checks on all staff and adhering to EEOC/AA practices. Proposals must be submitted as a single PDF via the OregonBuys portal by 2:00 pm PST on November 2, 2026.