Exclusive Athletic Uniform/Apparel Supplier

This is a REQUEST FOR PROPOSAL FOR EXCLUSIVE ATHLETIC UNIFORM/APPAREL SUPPLIER for all sports at the High School level and grades 7-8.  The awarded vendor will accomodate all appropriate campuses on an "as needed" basis.    Prosper ISD urges all Vendors that provide these services to respond to this RFP, even if you are a sole source of the service. Specifications are attached (see Attachments tab). Please download and read all the attachments prior to responding to this RFP.   Bid Submissions: The bid response is due by 2:00 PM, CST, January 16, 2025.   Responses to this RFP should be submitted online through the ION Wave e-bid system. Although we are legally required to accept paper bids, we strongly request that bidders submit this bid electronically. Please call if your require any assistance with this submittal. EMAILED AND/OR FAXED SUBMISSIONS WILL NOT BE ACCEPTED.   Prior to the final selection, Proposers may be required to submit additional information, which the District may deem necessary to further evaluate the Proposer's qualifications.   The District reserves the right to postpone the deadline through an addendum.   Procurement results will become available after approval by the Board of Trustees.   As of the issuance date of this solicitation and continuing until the final date for submission of proposals, contact with Prosper ISD employees, except for staff members of the Purchasing Department, is strictly prohibited. All personnel representing Prosper ISD are specifically directed not to hold meetings, conferences or technical discussions with any vendor for purposes of responding to this solicitation. Any vendor found to be acting in any way contrary to this directive will be disqualified from entering into any contract that may result from this solicitation.
 
Electronic Bidding: Although PISD is legally required to accept paper bid submissions, we strongly encourage that bidders submit this bid electronically. Electronic bidding will eliminate errors, unnecessary work, and reduce paper. When filing this bid electronically, please do not send us a paper copy as the electronic version will prevail.  
CONTRACT – This Proposal, when properly accepted and approved by the Prosper Independent School District School Board of Trustees, shall constitute a Contract equally binding between the successful proposers and the Prosper ISD. No different or additional terms will become part of this Contract with the exception of any addendum.
 
TERM - The successful vendor will enter into a contract as an Exclusive Athletic Uniform Provider for five (5) years with one (1) five (5) year extension option between the District and the vendor. The initial contract period shall be effective upon Board approval on February 18, 2025. Prosper ISD also has the option to extend this contract at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of professional services. Prosper ISD has the option to issue subsequent RFPs as needed.   Initial Contract Period: February 19, 2025 – February 18, 2030 Optional Renewal Period: February 19, 2030 – February 18, 2035   If for any fiscal year (currently September 1 thru August 31) of this contract, the Board of Trustees for any reason fails to appropriate funds for these services, the District will notify the Vendor immediately and will no longer be obligated under the contract.   All personnel representing Prosper ISD are specifically directed not to hold meetings, conferences or technical discussions with any vendor for purposes of responding to this solicitation. Any vendor found to be acting in any way contrary to this directive will be disqualified from entering into any contract that may result from this solicitation.