Exercise Equipment Maintenance at Ontario Fire Stations - Quarterly Inspection, Preventative Maintenance, and On-Call Urgency Repairs

The City of Ontario is soliciting proposals for quarterly inspection, preventative maintenance, and on-call urgent repairs of fitness and exercise equipment located at its eleven existing fire stations and an additional new Fire Administration/Headquarters building scheduled to open in early 2027. The contract requires thorough maintenance services to ensure safety and operational readiness of the exercise equipment across all specified locations. Bidders must submit their proposals electronically via the City's designated bid management system by the specified deadline, and are responsible for ensuring successful transmission to avoid disqualification or late submission penalties. Technical support is available, though no guarantees are made regarding the resolution of submission issues before the deadline. The solicitation outlines key administrative requirements including the submission of a Noncollusion Declaration affirming the authenticity and fairness of bids. Performance and Payment Bonds are standard conditions to secure faithful contract execution and warranty of payment for labor and materials, protecting both the City and claimants. The procurement process emphasizes new and unused equipment for replacements when necessary, adherence to specified local preference discounts during evaluation, and standard purchasing terms such as FOB destination and net 30 payment. All bids are subject to inspection and acceptance criteria, and the City reserves rights to reject or accept bids as deemed appropriate in accordance with outlined policies. The Fire Department of the City of Ontario oversees the contract, with all correspondences directed to its Purchasing Team.