EXT MOH | Larkin Pine & Golden Gate Apt. Rehab: GC

(1) a brief project summary, Chinatown Community Development Center (“Owner”) is requesting submission of fee proposals and qualifications for pre construction and construction services to allow for further scoping, cost estimating and preconstruction and construction activities of Chinatown CDC’s Scattered-Site Projects (Golden Gate Apartments and Larkin Pine Senior Community) (the “Projects”). The Projects involves the occupied rehabilitation of 2 existing buildings on 2 scattered sites with a total of an estimated 139 affordable apartments.
Interested firms should submit proposals, as described in more detail below.
(2) scopes of work for this RFP, Contractor’s duties may include, but may not be limited to the following: 1. Attend and participate in design meetings, in addition to other meetings as required by Sponsor; 2. Assist the Project team in developing, managing and maintaining a realistic pre-construction schedule with established milestones as well as in developing the construction schedule; 3. Assist the Project team in developing an optimal tenant relocation phasing plan and schedule to coincide with construction, and assist with tenant outreach and communication prior to and during construction; 4. Provide complete project cost estimates, including unit prices, within three weeks following the completion of Schematic Design, Design Development, and during the Construction Documents phase, and as may otherwise be required; 5. Review plans and specifications as they are developed throughout the Design period and provide written comments; 6. Suggest design and construction alternatives for the Project; 7. Participate in the value engineering process by proposing design/construction alternatives and by researching the cost implications of design alternatives, including “Green Building” systems, assemblies, and materials; 8. Research materials and methods pertaining to the Project; 9. Perform exploratory work including exploratory demolition; 10. Construct mock-ups; 11. Secure multiple bids from subcontractors for all elements of the proposed scope of construction; 12. Encourage participation of Small Business Enterprises (SBEs) and local hiring. Chinatown CDC sees great value in utilizing small, local businesses, manufacturers and service providers whose experience and base in the San Francisco Bay Area result in responsive work and familiarity with special San Francisco requirements.
(3) LBE/SBE goals for the entire project and specific RFP, Larkin Pine and Golden Gate Apartments have different contracting goals due to their different original, current and planned funding sources. Larkin Pine will have SBE goals and Golden Gate Apartments will have LBE goals.  For Larkin Pine Senior Housing - The San Francisco Contract Monitoring Division (CMD) has assigned a 25% SBE sub consulting participation goal for all professional services. Only SBE subconsultants can be utilized to meet the 25% SBE goal. For Golden Gate Apartments – The San Francisco Contract Monitoring Division (CMD) has assigned a 20% LBE sub consulting participation goal for all professional services. Only LBE subconsultants can be utilized to meet the 20% LBE goal.
(4) bid discount or rating bonus, Small Business Enterprise (“SBE”) Program – Applicable to Larkin Pine Senior Housing The project is administered by the San Francisco Mayor’s Office of Housing and Community Development (MOHCD). The Sponsors are responsible for meeting the 25% SBE subcontracting goal. The selected contractor will be responsible for assisting the Sponsor by providing forms regarding SBE construction services goals as it pertains to their scope of work. By applying for this contract award, bidders are responsible to make a good faith effort to use SBEs for subcontractors/subconsultants. "Small Business Enterprise (SBE)" for this contract means a business that is certified as an SBE under (1) one of the following programs and (2) the firm’s five-year average gross revenues do not exceed the maximum economic thresholds listed on SBE Form 2.  Website links for finding Certified LBEs, SBs, and DBEs:
For Local Business Enterprises (“City Program”):  https://sfgov.org/cmd/lbe-certification  ; Certified Small Businesses Enterprises (“State Program”): https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx   ; https://sfgov.org/cmd/file/2032  ; Certified Disadvantaged Businesses Enterprises (“Federal DBE Program”): https://dot.ca.gov/programs/civil-rights/dbe-search   ; The San Francisco Contract Monitoring Division (“CMD”) will confirm that a firm is certified as an SBE under the San Francisco SBE program.  Ratings Bonus - The following rating bonus will be in effect for the award of this project for proposers who are certified as an SBE as described below. The rating bonus applies at each phase of the selection process. The application of the rating bonus is as follows: • A 10% ratings bonus shall be applied to SBE’s proposed as the prime contractor • A 7.5% rating bonus to a Joint Venture with SBE prime contractor participation that equals or exceeds forty percent (40%) The Ratings Bonus shall apply to each stage of the selection process, including proposals and interviews. Joint Venture Bid/ratings bonus will be added to the score only to a Joint Venture (1) that meets the requirements contained in this RFP and (2) when the SBE is an active partner in the Joint Venture, performs work, manages the job, takes financial risks in proportion to the required level of participation stated in the bid documents, is responsible for a clearly defined portion of the work to be performed, and shares proportionately in the Ownership, Control, management responsibilities, risks, and profits of the Joint Venture. The portion of the SBE Joint Venture's work shall be set forth in detail separately from the work to be performed by the non-SBE Joint Venture partner. The SBE Joint Venture's portion of the Contract must be assigned a commercially reasonable dollar value. A prime contractor/consultant that is not certified as an SBE that proposes to subcontract to a firm that is certified as an SBE will not be awarded a ratings bonus. San Francisco Local Business Enterprise (“LBE”) Program – Applicable to Golden Gate Apartments The project is administered by the San Francisco Mayor’s Office of Housing and Community Development (MOHCD). The Sponsors are responsible for meeting the 20% LBE subcontracting goal. The selected contractor will be responsible for assisting the Sponsor by providing forms regarding the LBE construction services goal as it pertains to their scope of work. By applying for this contract award, bidders are responsible to make a good faith effort to use LBEs for subcontractors/subconsultants. "Local Business Enterprise (LBE)” for this contract means a business that is certified as a Micro and/or Small LBE under San Francisco’s Enterprise ProgramLocal Business Enterprise Program. Ratings Bonus - The following rating bonus will be in effect for the award of this project for proposers who are certified as an LBE as described below. The rating bonus applies at each phase of the selection process. The application of the rating bonus is as follows: • A 10% ratings bonus shall be applied to LBE’s proposed as the prime contractor/consultant. • A 7.5% rating bonus to a Joint Venture with LBE prime contractor participation that equals or exceeds forty percent (40%)
(5) pre-bid meeting info, There will be no pre bid meeting.    Schematic drawings for Larkin Pine and Golden Gate Apartments are available upon request.  Please reach out to Sharon Christen at CCDC (contact information below) to have a electronic copy of the drawings sent to you.
(6) instructions on how to bid.
SUBMITTAL Firms that are interested in applying for one or both projects are welcome to apply for one or both projects.  There is no scoring advantage or preference on behalf of CCDC of the same general contractor being selected for one or both projects.  Scoring for the Larkin Pine and Golden Gate Apartments selection will be performed separately with a Phase I short list being prepared for each and a Phase II interview being conducted for each.  Again, it’s possible for contractors to propose for both sites.  If submitting for both sites, make that clear with your submission. It’s not necessary to prepare separate submission packages, but please prepare the staffing and GC/Fee exhibits for each project separately, so those elements can be scored for each project separately. 
Content Applicants responding to this RFP must submit the following: 1)    AIA Document A305 - Contractor's Qualifications Statement: All interested applicants must complete and submit an AIA Document A305 - Contractor's Qualifications Statement. All questions must be answered completely. Incomplete or missing
information will constitute grounds for rejection of your proposal. The AIA A305 does not need to be notarized. Applicants must use Attachment C of this RFP to respond to Section 3.5 of the AIA A305 (see Requirement #2 below). 2)    Attachment C: AIA Document A305 – Additional Information Form: In Section 3.5 of the AIA A305, “major projects” shall include all projects with a construction cost of $10 million or greater completed in the last five (5) years, up to a maximum of ten (10) projects. Please refer to the Phase I Scoring Criteria when considering what information to include in your Project Descriptions. As stated above, completion of at least one (1) project with a construction contract amount of $15 million (for Larkin Pine) and $27 million (for Golden Gate Apartments) or more is a minimum threshold criterion and qualifications not providing evidence of this may not be scored. 3)    Bonding Capacity & Rates: Provide your bond premium rate as well as evidence of bonding capacity with an A- or greater bonding entity. As stated above, bonding capacity for a project of $15 or $30 million is a minimum threshold criterion and qualifications not providing evidence of this may not be scored. 4)    Fee Proposal for Preconstruction Services: Include a proposed fee for preconstruction services, to be charged only if the Sponsor and Contractor do not execute a construction contract. 5)    Firm Capacity: Indicate your current capacity to complete the proposed Project by providing a summary of your current workforce and staffing, and a complete list of projects i) currently under construction, ii) under contract, and iii) in negotiation.  Please include the staffing for your firm’s current projects, the timing for those projects and the percent of FTE that those staff are dedicated to those projects. 6)    Project Staffing: Identify any individuals and provide resumes, years of experience and information on previous projects completed for those staff (i.e. project management, full-time site superintendent, project executive) who will communicate with the Sponsor or its designated representative(s). These individuals shall be authorized to act on behalf of the Contractor, and the Contractor shall not change or substitute these individuals without Sponsor’s prior approval. Sponsor reserves the right to determine the acceptability of these individuals. 7)    Attachment C: Fee and General Conditions Proposal: A detailed estimate of General Conditions and accompanying detailed explanation of what the General Conditions include, based on the aforementioned contract amount. Applicants should use the template provided (see Attachment D, additional lines may be added). For the purposes of calculating the General Conditions costs, applicants should propose a construction term in which they believe they can successfully complete construction of the Project. The fee proposal should be a percentage that will be used on the Supplementary Provisions with the modified AIA Document A201: General Conditions of the Contract for Construction, for an assumed construction contract of $13 million for Larkin Pine and $27 million for Golden Gate Apartments in current, unescalated dollars, which includes overhead and profit. 8)    Work samples: A sample prepared by the proposed project manager/superintendent from a recent, comparable project of each of the following: A) Cost estimate B) Plan review comments from either DD or CD phase set of documents C) Construction schedule
9)    Attachment D: Proposed MOU: Please indicate your acceptance of the proposed MOU (see Attachment E). Alternatively, provide written comments of items you cannot accept or would like to negotiate further. 10)  Attachment F: SBE Forms: Forms Submitted with Proposal – Applicable to both Larkin Pine and Golden Gate Apartments: The following forms (located in Attachment F) must be executed in full and submitted with the proposal package, or as otherwise specified; if not, the proposal may be rejected. For the purposes of use of the forms, contractor and consultant are synonymous. The table below outlines the forms to be submitted with each project’s proposal.
Forms to Include with Proposal - See RFP
• SBE Form 1A - Project Team Form: List all firms that compose the respondent’s/proposer’s project team. This includes the prime and, if applicable, all joint venture partners and subconsultants. Include each firm’s LBE/SBE status and the percentage of work they are expected to perform. This completed form must be submitted with the proposal. • SBE Form 2 – SBE Eligibility and Subcontracting Declaration: All LBE/SBE contractors/joint venture partners and listed LBE/SBE subcontractors or suppliers, including all lower tier LBE/SBE and non-LBE/SBE firms, must complete this form AND submit the listed firm’s current LBE/SBE certification. The prime shall collect the completed forms and submit them with its proposal on the proposal due date. The LBE/SBE contractor and listed LBE/SBE subcontractors or suppliers will need to submit this form declaring, under penalty of perjury, that their total average gross revenues for the past five years are equal to or below the applicable income thresholds for the specific category of the contract.  • SBE Form 4 – JV JA Participation Form (if applicable): This form must be submitted ONLY if the proposer is requesting a Joint Venture partnership with an SBE firm for the rating bonus. The Joint Venture partners must submit a joint venture agreement and management plan with the proposal. • LBE Form 4 – JV JA Participation Form (if applicable): This form must be submitted ONLY if the proposer is requesting a Joint Venture partnership with an LBE firm for the rating bonus. The Joint Venture partners must submit a joint venture agreement and management plan with the proposal.
For more information about the San Francisco LBE and/or SBE program as it relates to this solicitation, please see Attachment F and/or contact James Chung at contact@example.gov at the City and County of San Francisco Contract Monitoring Division.
11)  Additional Documentation: Provide documentation substantiating that the Contractor has been in business for a minimum of five (5) years without any official unresolved record of complaints registered or filed with the Contractor's State License Board of the California Department of Consumer Affairs.