This Combined Synopsis/Solicitation opportunity from Department Of Agriculture was posted on September 16, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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EYNF HVAC Controllers Service & Maintenance - El Portal & Catalina

Closed

1240Be26Q0103Federal

Submission Closed09/29/2026, 08:30:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 811310

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Solicitation # 39481

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DAS Procurement

POSTED

about 16 hours ago

DEADLINE

in about 1 month

AI Contract Overview

The U.S. Forest Service, under the Department of Agriculture, has issued Request for Quotation 1240BE26Q0103 for HVAC Controller Service and Maintenance at El Portal and Catalina within the El Yunque National Forest in Puerto Rico. This total small business set-aside acquisition, classified under NAICS 811310, requires a contractor to provide routine, non-routine, preventative maintenance, and emergency repair services to ensure building HVAC controllers remain in safe and efficient operating condition. The scope of work includes managing Distech controller systems at El Portal and Toshiba/Carrier systems at Catalina, with specific requirements for monthly, quarterly, and annual maintenance plans, software version updates, and emergency response capabilities. The contract consists of a base period from December 1, 2026, to November 30, 2027, with four optional one-year periods of performance. Quotations must be submitted via email to Contracting Officer Andrea Pollock at andrea.pollock@usda.gov no later than September 29, 2026, at 4:30 p.m. ET. Evaluation will be based on the best value to the government, considering technical capability—including personnel, troubleshooting methodology, and maintenance approaches—price reasonableness, and past performance. While the government will not conduct tradeoffs, the award is not necessarily limited to the lowest-priced offeror. The contractor is responsible for providing all necessary personnel, equipment, and management, including a designated contract manager available during standard business hours. Performance will be monitored via a Quality Assurance Surveillance Plan, with a requirement for zero valid defects per month for both HVAC controllers and emergency service calls.

General Info

US Forest Service HVAC controller maintenance for El Yunque National Forest, Puerto Rico.

Agency

Department Of Agriculture → Wallowa Whitman National Forest

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Place of Performance

San Juan, PR, USA

Set-Aside

SBA

Documents

1240BE26Q0103 - HVAC Controller Service & Maintenance

rfq

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedSep 16

Combined Synopsis

Response DeadlineSep 29

Deadline has passed

Submission Closed

09/29/2026, 08:30:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Agriculture → Wallowa Whitman National Forest

Contacts1 person available

OfficeBAKER CITY, OR, 97814, USA

Organization / AgencyDepartment Of Agriculture → Wallowa Whitman National Forest

Office AddressBAKER CITY, OR, 97814, USA

Contacts

Andrea J. Pollock

contact@example.gov

Full Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.

Solicitation number 1240BE26Q0103 is issued as a Request for Quotation (RFQ) for a contractor to provide HVAC Controllers Service & Maintenance at El Portal & Catalina.

This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 811310. The small business size standard is $12.5 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.

Submission of Quotes

All quotes must be submitted via email to Contracting Officer, Andrea (Annie) Pollock at andrea.pollock@usda.gov. Quotes submitted through any other method will not be accepted or considered. Quotes are due at 4:30 p.m. ET on September 28,2026.

Statement of Requirement

The U.S. Forest Service at El Yunque National Forest (EYNF) requires services to maintain building HVAC Controllers in safe, reliable and efficient operating condition & routine maintenance services. Pricing includes all costs associated with providing HVAC Controller maintenance services in accordance with manufacturer’s warranty including materials, labor, overhead and profit. The contract will be for a base year, with four one-year optional periods of performance in accordance with the attached Performance Work Statement (PWS).