Facilities Maintenance FY26 Canal Place

This contract involves providing comprehensive facilities maintenance services for the Canal Place property in Maryland for the fiscal year 2026, beginning July 1, 2025, and ending June 30, 2026, with options for two additional one-year renewals. The scope encompasses daily, seasonal, and periodic maintenance tasks across multiple facilities, including the Western Maryland Railway Station, Shops at Canal Place, and surrounding outdoor areas. Responsibilities include janitorial services, minor repairs, lighting and HVAC maintenance, outdoor landscaping, trash removal, snow removal, and support for special events, with additional supervision of temporary and volunteer workers. The contractor must ensure availability for emergency response and be on call 24/7, providing approximately 6,000 hours of service, with specific tasks such as lawn care, weed control, exterior cleaning, and security system management. The procurement process emphasizes competitive sealed proposals evaluated on qualifications, experience, proposal completeness, price, and personnel capability. The contract incorporates standard provisions from the CPPDA’s general contract terms, including requirements for insurance coverage, non-discrimination compliance, property rights, and record-keeping. The contractor must demonstrate prior experience in similar projects, maintain appropriate licenses and insurance, and submit detailed proposals with key personnel information. The agreement is structured to allow for renewal and termination with 120 days’ notice, and all work products will become the property of the CPPDA. The process includes a mandatory pre-bid walkthrough scheduled for June 23, 2025, with proposals due by June 27, 2025, ensuring prospective vendors fully understand the scope and expectations of the maintenance services required.