Chancery Boilers Preventative Maintenance Service Contract

The U.S. Embassy Zagreb is soliciting proposals for preventive maintenance services on two Bryan Boiler CLM120-W-FD(BO) systems located at the Chancery building, Thomasa Jeffersona 2, Zagreb, Croatia. This is a firm-fixed-price contract under solicitation number 19HR9026Q0013, issued under the NAICS code 23822 as a Women-Owned Small Business set-aside. The contract has a one-year base period with up to four optional one-year periods, for a potential total duration of five years, with performance expected to begin no later than September 30, 2026. Offers must be submitted electronically by July 3, 2026, at 12:00 PM CET to [email hidden] and [email hidden], using the specified subject line, and must be in English, in Microsoft Word, Excel, or PDF format, with each file not exceeding 30MB. Proposals must include SF-1449, detailed pricing per line item for both base and optional years, all required representations and certifications from Section K, proof of SAM registration, and compliance with the Statement of Work and all attachments including the equipment list and Exhibit I. Only registered entities in the System for Award Management (SAM) are eligible, and failure to maintain an active SAM registration will disqualify an offeror. The services require trained and certified technicians to perform comprehensive preventive maintenance including inspection, adjustment, and cleaning of both boilers, ensuring they operate efficiently and safely. All replacement parts must be OEM-approved, and any refrigerants used must meet AHRI Standard 700-2015 or its latest revision. Contractors must provide detailed maintenance reports within five business days of each service visit and submit signed Maintenance Checklists with invoices to [email hidden], copying the COR, Nemecek Alen, to receive payment, which is due 30 days after service completion or invoice receipt, whichever is later. The Contracting Officer’s Representative has authority to inspect and accept work, approve replacement parts, and document service performance, including emergency repairs, using OF-127 forms. The contract includes clauses requiring compliance with whistleblower protections, prohibitions on confidential internal agreements, safeguarding of government information systems, restrictions on Kaspersky and telecommunications equipment, equal opportunity, prompt payment, and warranty provisions. Sensitive But Unclassified (