This Sources Sought opportunity from Department Of Defense was posted on May 10, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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FAO Event Transportation

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HQ084724R0011Federal

Submission Closed05/17/2024, 10:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 485510

New

SLED

Transportation for Recreation Programs

Solicitation # city-of-altamonte-springs-ITB-27-001-KY-2027

The City of Altamonte Springs is seeking a qualified contractor to provide charter buses and minibuses, including licensed drivers, to support various city programs. These transportation services will be utilized for a range of activities, including field trips, day trips, and special events. This solicitation, identified as city-of-altamonte-springs-ITB-27-001-KY-2027, was posted on October 16, 2026. Interested parties must submit their responses by the deadline of November 10, 2026, at 4:00 PM. Primary coordination for this procurement is handled by Krisha Yurkiewicz and Gabriela Ruela through the City of Altamonte Springs Purchasing department.

City Of Altamonte Springs — Purchasing

POSTED

DEADLINE

Activity/Mini-Bus TransportationThis subcontract for Activity/Mini-Bus Transportation involves providing passenger transportation services for prime contractors working on Richmond Public Schools projects. The scope of work includes executing local, regional, and long-distance trips utilizing activity or mini-buses with a seating capacity of 24 to 28 passengers to ensure the safe transport of students and staff. Qualified providers must possess at least two years of experience and maintain strict adherence to DOT audit standards. Mandatory requirements include $5 million in automobile liability insurance, and all drivers must successfully pass drug screenings and criminal background checks. The solicitation was posted on October 8, 2026, with a response deadline of November 19, 2026.

POSTED

DEADLINE

Mid-Size Coach TransportationThis subcontract for Mid-Size Coach Transportation involves providing passenger transportation services for prime contractors working on Richmond Public Schools projects. The scope of work includes executing local, regional, and long-distance trips utilizing mid-size coaches with a seating capacity of 36 to 40 passengers to ensure the safe transport of students and staff. Eligible providers must possess at least two years of experience and maintain strict adherence to DOT audit standards. Mandatory requirements include $5 million in automobile liability insurance, as well as criminal background and drug screenings for all drivers. The solicitation was posted on October 8, 2026, with a response deadline of November 19, 2026.

POSTED

DEADLINE

Full-Size Charter Bus TransportationThis subcontract for Full-Size Charter Bus Transportation involves providing passenger transportation services for prime contractors working on Richmond Public Schools projects. The scope of work includes executing local, regional, and long-distance trips utilizing 55-passenger charter buses that must be equipped with cellular phones or two-way radios to ensure the safe transport of students and staff. Qualified providers must possess at least two years of experience and maintain strict adherence to DOT audit standards. Mandatory requirements include $5 million in automobile liability insurance and a rigorous screening process for drivers, which encompasses both drug testing and criminal background checks. The solicitation was posted on October 8, 2026, with a response deadline of November 19, 2026.

POSTED

DEADLINE

RPS Charter Bus Services

Solicitation # 26-7141-11

Richmond Public Schools is seeking to establish fixed-price, as-needed contracts with multiple qualified charter bus vendors to provide supplemental transportation for students, staff, and chaperones. The scope includes local, regional, and long-distance trips for athletic events, academic competitions, and field trips, with all pick-up and drop-off points located within the City of Richmond. Vendors must have at least two years of experience in charter bus transportation and provide a fleet that includes standard 55-passenger buses, mid-size coaches, and activity mini-buses. The contract allows for an initial term with the possibility of four successive one-year renewals at the discretion of the school division. Award selection is based on best value, evaluated through a points-based system weighting technical approach at 40 percent, qualifications and experience at 35 percent, and price at 25 percent. Contractors must adhere to strict safety and compliance standards, including DOT audit adherence, criminal background checks for drivers, and a drug-free workplace. Key contractual obligations include compliance with FERPA and HIPAA for student data privacy, ADA accessibility requirements, and maintaining significant insurance coverages, including a 5 million dollar combined single limit for automobile liability. Invoices must be submitted by the tenth day of the following month via email to the accounts payable department.

POSTED

DEADLINE

Solicitation # FA252126QB110

Solicitation FA252126QB110 is a firm-fixed price contract issued by the Department of the Air Force, United States Space Force, Space Launch Delta 45, to provide busing transportation services for the Space Force T-Minus 10-Miler event at Cape Canaveral Space Force Station. This acquisition is 100 percent set aside for small businesses. The period of performance includes a base year with the government retaining the option for four additional one-year contracts. The scope of work involves providing 15 buses with a 56-passenger capacity for race morning operations, with staging at Hangar F for pre-race and Hangar C for post-race activities. To ensure operational readiness, all bus drivers must complete day and night training runs of the routes by the first full week of December. Strict security requirements are in place, requiring all personnel to be US citizens who are not felons and capable of passing a background check for base access, with requests submitted at least three weeks in advance. Award selection will be based on best value, evaluating price, technical performance, delivery timeline, and past performance. Interested offerors must be registered in SAM and submit their proposals via email to the designated contracting officers by the specified deadline.

POSTED

DEADLINE

2027 TRANSPORTATION FOR YOUTH TO COUNTY AND LOCAL FAIRS PROGRAM

Solicitation # RFP0426

The New York State Department of Agriculture and Markets is offering competitive grants through the 2027 Transportation for Youth to New York State County and Local Fairs Program to increase youth attendance and engagement in agriculture and the domestic arts. A total of 475,000 dollars is available, with individual awards capped at 25,000 dollars. Eligible applicants include municipalities, not-for-profit corporations, Indian tribal organizations, county extension service associations, and agricultural or horticultural corporations that sponsor annual fairs under Article 24 of the New York Agriculture and Markets Law. The program funds transportation and related costs, such as meals and educational programming, to bring youth groups to over 50 annual fairs across the state. The contract term runs from February 15, 2027, to October 1, 2027. Proposals must be submitted via the Statewide Financial System Grants Management System by December 1, 2026. Awards are determined by a 100-point scoring system focusing on project benefits, project description, and the work plan, with a minimum score of 65 required for funding. Generally, only one proposal per county will be funded. Awardees are required to provide proof of Workers Compensation and Disability Insurance and must submit reimbursement request reports with payment claims, as well as a final report within 60 days of project completion to receive the final 10 percent of their award.

NYS Department of Agriculture & Markets

POSTED

DEADLINE

Solicitation # collier-county-public-schools-27-043-2027

Collier County Public Schools is seeking a pool of responsible contractors to provide charter bus services for educational and extracurricular activities. These services will be utilized on an as-needed basis across various sites throughout the district, and all selected bidders must adhere to the minimum requirements specified in the solicitation. This local government opportunity, identified by solicitation number collier-county-public-schools-27-043-2027, was posted on September 18, 2026. Interested parties can coordinate through primary point of contact Emily Bordner or secondary contacts David Nara and Valerie Acuna, with further details available via the MyVendorLink portal.

Collier County Public Schools

POSTED

DEADLINE

Shuttle Bus Operations (Vehicles and Drivers)This subcontract for the Massachusetts Bay Transportation Authority involves providing turnkey shuttle bus operations to support prime contractors during planned maintenance and construction projects in Boston. The service requires the deployment of low-floor, ramp-equipped transit buses at least 40 feet in length and no more than 12 years old, all of which must be equipped with public address systems to facilitate active passenger transit. The provider is responsible for managing all shift structures and ensuring strict adherence to DOT hours-of-service regulations. All drivers must possess a valid CDL and current medical certifications, and the operation must maintain FTA-compliant drug and alcohol screening protocols. Responses for this opportunity are due by November 4, 2026.

MBTA - Massachusetts Bay Transportation Authority

POSTED

DEADLINE

Large & Medium-Sized Bus Charter Services (Safety Bus Certified)This subcontract with the Department of Defense involves providing chartered bus transportation services for U.S. military personnel throughout Japan. The contractor must utilize Safety Bus certified large or medium-sized vehicles and ensure full compliance with all Japanese safety and emission standards. The scope of work requires 24/7 availability to support various transportation needs, including multi-stop shuttle services. Classified under NAICS code 485510, the agreement focuses on maintaining high safety standards and operational flexibility to meet the logistical requirements of the agency.

POSTED

DEADLINE

Vehicle with Driver Includes: Passenger Vehicles and TrucksThe U.S. Forest Service is preparing to recompete its Vehicle with Driver contract, which encompasses both passenger vehicles and trucks, under a planned solicitation set for fiscal year 2026. This contract will be awarded as an Incident Blanket Purchase Agreement, designed to provide flexible, on-demand transportation services tailored to support forest service operations, particularly during emergencies or incident responses. The solicitation follows a five-year recurrence cycle, ensuring regular competition to maintain service quality and cost efficiency across designated zones where services are required. Services under this contract will be performed across various locations as needed by the Forest Service, with no specific city, state, or zip code identified in the planning data. The contract is managed by the Department of Agriculture, with solicitations issued through the Forest Service’s business procurement channels. While no NAICS code, set-aside type, or point of contact is currently specified, the solicitation will be publicly accessible via the agency’s official website, allowing vendors to prepare for the anticipated 2026 release and submit competitive proposals for the multi-year blanket purchase agreement.

POSTED

DEADLINE

Solicitation # 226012RFP-Informal

Ysleta ISD is seeking qualified charter bus companies to provide transportation services on an as-needed basis for school-related activities, including athletic events, educational field trips, UIL events, and extracurricular activities. This informal request for proposal, solicitation number 226012RFP-Informal, allows for multiple awards to be made to vendors on an incremental basis throughout the solicitation period, with proposals accepted until June 30, 2030. Vendors must demonstrate the capacity to manage multiple simultaneous charters and provide equipment that meets specific standards, including working air conditioning, heating, and clean, operating restrooms. Compliance with Federal Motor Carrier Safety Regulations and United States Department of Transportation standards is mandatory. Proposals are evaluated based on a weighted scoring system that prioritizes purchase price (40 points), vendor reputation and quality (25 points), and the extent to which services meet district needs and long-term costs (25 points), with additional points awarded for other relevant factors and past performance with the district. Pricing must be submitted as a not-to-exceed amount across various bus capacities and service types, including hourly, daily, and mileage rates. Required documentation includes a detailed equipment list, an emergency road service contingency plan, and evidence of driver qualifications such as background checks and physical exams. The contract includes strict legal and insurance requirements, including comprehensive general liability and automobile liability coverage of at least 1 million dollars. Vendors must adhere to Texas Government Code, including prohibitions on contracting with certain entities and compliance with the Family Education Rights and Privacy Act. All submissions must be processed through the district's E-bid system, and payments are made via Electronic Funds Transfer generally no earlier than thirty days after receipt of a valid invoice referencing a district purchase order.

Ysleta ISD

POSTED

6 months ago

DEADLINE

in over 3 years

General Info

Agency

Department Of Defense → Germany Acquisition Directorate

NAICS

485510 - Charter Bus Industry

Place of Performance

Garmisch-Partenkirchen, DE-BY, DEU

Set-Aside

NONE

Documents

Sources Sought Notice: HQ084724R0011 - FAO Event Transportation

sources-sought

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseClosed

PostedMay 10

Sources Sought

Response DeadlineMay 17

Deadline has passed

Submission Closed

05/17/2024, 10:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Germany Acquisition Directorate

Contacts2 people available

OfficeAPO, AE, 09053-4502, USA

Organization / AgencyDepartment Of Defense → Germany Acquisition Directorate

Office AddressAPO, AE, 09053-4502, USA

Contacts

Lorita Jackson

contact@example.gov

Myra Freeberg

contact@example.gov

Full Description

Sources Sought FAO Event Transportation George C. Marshall Center Sources Sought Number: HQ084724R0011 Agency/Office: Washington Headquarters Services/Acquisition Directorate (WHS/AD) Title: FAO Event Transportation Location: George C. Marshall European Center for Security Studies in Garmisch-Partenkirchen, Germany Customer Description: The George C. Marshall European Center for Security Studies is one of six U.S. Department of Defense Regional Centers and the only bilateral Center. It is also the only regional center for the Federal Republic of Germany. An instrument of German-American cooperation, the center addresses regional and transnational security issues for the U.S. Department of Defense and German Federal Ministry of Defense, and maintains contact with a vast alumni network of security professionals. Background/Overview: ES3 is a three-week orientation for new Europe/Eurasia FAOs organized by the Marshall Center FAO Training Program. The bus is needed from 15-20 September, which is a field study, consisting of engagements at U.S. European Command, U.S. Army Europe, and NATO Headquarters. Cities/Countries to visit: Garmisch, Germany; Stuttgart, Germany; Wiesbaden, Germany; Luxembourg; Bastogne; Brussels Requirement/Project Objective: The Government is looking to award a contract for a base period of one year, with 4 option years. Each contract year will require transportation of 35-40 passengers over the course of 5-7 days, through several locations typically through Germany and Belgium. Total distance is estimated at 1800 km. Requirement Period of Performance (POP) for 2024 is 9/15-9/20 (see detailed itinerary below). Annual dates for transportation requirement will vary but will always fall between September 1st - 30th. Sufficient notice of exact dates will be provided to vendor. ***PLEASE NOTE: The itinerary for 2024 has been set. Vendor MUST be able to supply transportation services for dates as detailed in the itinerary below. POP dates for all options years will be established on an annual basis prior to option exercise*** The following is the itinerary for the 2024 requirement: 15 SEP - SUN: 1200: Pickup - Garmisch, Artillery Kaserne: 47.484593028300104, 11.059518649335184 ~1630: Dropoff - Stuttgart, Pullman Fontana Hotel: Vollmoellerstra'e 5, 70563 END OF DAY 16 SEP - MON: 0715: Pickup - Stuttgart, Pullman Fontana Hotel: Vollmoellerstra'e 5, 70563 0730: Dropoff - Stuttgart, Patch Barracks: 48.73659639544465, 9.077320084355707 1700: Pickup - Stuttgart, Patch Barracks: 48.73659639544465, 9.077320084355707 1715: Dropoff - Stuttgart, Panzer Kaserne: 48.68471747361948, 9.043903339944356 1830: Pickup - Stuttgart, Panzer Kaserne: 48.68471747361948, 9.043903339944356 2100: Dropoff - Wiesbaden, Dorint Pallas Hotel: Auguste-Viktoria-Stra'e 15, 65185 END OF DAY 17 SEP - TUE: 0800: Pickup - Wiesbaden, Dorint Pallas Hotel: Auguste-Viktoria-Stra'e 15, 65185 0830: Dropoff - Clay Kaserne: 50.04228868636719, 8.331735124200177 1650: Pickup - Clay Kaserne: 50.04228868636719, 8.331735124200177 1720: Dropoff - Wiesbaden, Dorint Pallas Hotel: Auguste-Viktoria-Stra'e 15, 65185 END OF DAY 18 SEP - WED: 0730: Pickup - Wiesbaden, Dorint Pallas Hotel: Auguste-Viktoria-Stra'e 15, 65185 1000: Dropoff - Luxembourg American Cemetery; Rue Dwight David Eisenhower, 2632 Hamm Luxembourg 1130: Pickup - transport to local dining option and wait 1230: Depart dining location 1330: Dropoff - Bastogne War Museum: Colline du Mardasson 5, 6600 Bastogne, Belgium 1430: Transition to 50.03356228578218, 5.752894290964267; wait 1530: Depart from 50.03356228578218, 5.752894290964267 1730: Dropoff - Brussels Van der Valk Airport hotel; Culliganlaan 4, 1831 Machelen, Belgium END OF DAY 19 SEP - THU: 0730: Pickup - Brussels Van der Valk Airport hotel; Culliganlaan 4, 1831 Machelen, Belgium 0800: Dropoff - NATO Headquarters; Leopold III laan 1110, 1130 Brussel, Belgium 1600: Pickup - NATO Headquarters; Leopold III laan 1110, 1130 Brussel, Belgium 1830: Dropoff - DoubleTree Hotel Luxembourg; 12 Rue Jean Engling, 1466 Dommeldange END OF DAY 20 SEP - FRI: 0900: Pickup - DoubleTree Hotel Luxembourg; 12 Rue Jean Engling, 1466 Dommeldange 1700: Dropoff - Garmisch, Artillery Kaserne: 47.484593028300104, 11.059518649335184 Bus Type and Capacity: The contractor shall provide a bus suitable for transporting passengers (multi day trip), with a capacity of minimum 40 passengers. Buses should be equipped to accommodate individuals with disabilities according to applicable regulations. Maintenance and Inspection: Bus must undergo regular maintenance and inspection to ensure it is safe and in optimal working condition. Driver Qualifications: must have valid DL. Schedule Adherence: Bus must adhere to the agreed-upon schedule for pick-up and drop-off times. The schedule is subject to change.** Cleanliness and Comfort: Bus should be maintained in a clean and comfortable condition at all times and is equipped with adequate seating, heating/cooling systems, and amenities for passenger comfort. Must have adjusting seats and the toilet. Access to US facilities: The bus must have an access to the US facilities. INTENTIONALLY LEFT BLANK Scope: Vendor Requirements: Bus Type and Capacity: The contractor shall provide a bus suitable for transporting passengers (multi day trip), with a capacity of minimum 40 passengers. Buses should be equipped to accommodate individuals with disabilities according to applicable regulations. Maintenance and Inspection: Bus must undergo regular maintenance and inspection to ensure it is safe and in optimal working condition. Driver Qualifications: must have valid DL. Schedule Adherence: Bus must adhere to the agreed-upon schedule for pick-up and drop-off times. The schedule is subject to change.** Cleanliness and Comfort: Bus should be maintained in a clean and comfortable condition at all times and is equipped with adequate seating, heating/cooling systems, and amenities for passenger comfort. Must have adjusting seats and the toilet. Access to US facilities: The bus must have or be able to attain access to the US facilities. Prime or Subcontract: Does your company intend on being the prime contractor or subcontractor on this requirement? NAICS recommendation: 485510 Charter Bus Industry. Based on the information provided recommend NAICS codes that best fit the requirement. INTENTIONALLY LEFT BLANK 1. Please provide the following Point of Contact information: Company: Address: Point of Contact: Phone Number: Fax Numbers: Email Address: DUNS Number: CAGE Code: Business Size and Classification (Large Business, Small Business, 8(a), Woman-Owned/Economically Disadvantaged Woman-Owned, Historically Underutilized Business Zone (HUBZone), Veteran-Owned, Service-Disabled Veteran-Owned): Submission Requirements: All responses should be submitted via e-mail to Shalane Orndorff, Contracting Specialist at shalane.c.mccall.civ@mail.mil and Myra M. Freeberg, Contracting Officer at myra.m.freeberg.civ@mail.mil no later than 12:00PM, EST on Friday, May 17, 2024. Please no phone calls. Only attach MS Word/Excel compatible files or Adobe Acrobat PDF files in electronic correspondence no more than 10 pages. WHS will not acknowledge receipt of responses to this SOURCES SOUGHT. In your response to this notice, please include a FILLED OUT copy of the excel spreadsheet (titled Sources Sought HQ084724R0011), as well as a capability statement outlining your capabilities for providing the required services. There is a maximum page limitation of 10 typed pages that are single spaced using 11-inch, Times New Roman font, within an 8.5 by 11-inch page size. No hard copy or facsimile submissions will be accepted. Cover letters and extraneous materials (brochures, etc.) will not be considered. Administrative Information: After reviewing the above overview and requirements, interested capable contractors are invited to provide responses to the questions. Responses should follow this format and be submitted electronically as one complete document. This sources sought notice is for informational purposes only and is not to be construed as a commitment by the Government to procure any items/services, or for the Government to pay for the information received. Do not submit a proposal or quote. Please supply historical pricing for exact or similar services in conjunction with capability statements.