Farnham Road Realignment

INSTRUCTIONS TO BIDDERS1. THE CONTRACTOR SHOULD ACCESS THE NEW YORK STATE STANDARDSPECIFICATIONS AND BECOME FAMILIAR WITH IT. The New York StateDepartment of Transportation is currently using Standard Specifications specified on thefront cover of this Project Proposal (hereinafter “Standard Specifications”). Thesespecifications are available on the Department’s website using the following link:https://www.dot.ny.gov/main/business-center/engineering/specifications/busi-estandards-uscBe certain to access the correct edition of the Standard Specifications.2. THE CONTRACTOR MUST SUBMIT A BID SECURITY WITH YOUR BID. Everybid proposal must be accompanied by certified check, bank cashier’s check or bid bondpayable to Town of Sanford. If you elect to submit a bid bond, it must be on the bondform included in the bid proposal. If you elect to submit a check, it must be in theamount specified in the Bid Proposal. The retention and disposition of such bid bond orcertified or cashier’s check by the Town of Sanford shall be pursuant to and inconformity with Section 38 of the Highway Law, as amended.3. THE CONTRACTOR MUST BE BONDABLE. Appropriate statutes, including Section38 of the Highway Law, require that a low bidder file both a PERFORMANCE BOR AND MATERIAL BOND for the full amount of the contract.Arrangements should be made with a surety prior to submitting a bid. Failure to securebonding could result in the loss of your bid security. See §103-03 CONTRACT BONDSof the Standard Specifications.4. DO NOT ALTER THE BID PROPOSAL UNLESS DIRECTED TO DO SO BYAMENDMENT. Unauthorized alterations could lead to your bid being declaredinformal. See §102-05 PROPOSAL SUBMISSION of the Standard Specifications.5. MAKE SURE YOU HAVE RECEIVED AND RESPONDED TO ALLAMENDMENTS. A phone call may be made to the Town of Sanford, 607.467.1910before letting day to check if you have received all amendments that have been issued.See §102-05 PROPOSAL SUBMISSION of the Standard Specifications.6. MAKE SURE YOU HAVE BID ON ALL ITEMS. If it is your intent to bid “0”, usenumeric and written symbols. Leaving blank spaces can render your bid informal. See§102-05 PROPOSAL SUBMISSION of the Standard Specifications.7. BEFORE YOU HAND IN YOUR BID, DOUBLE-CHECK YOUR COMPUTATIONS.Make sure your figures reflect your intent and check your decimal points. Make sure anumeric figure is entered for every unit price, and an extension in the total amount bidcolumn. In cases where the amount shown in words and its equivalent in figures do notagree, the written words shall be considered binding.8. MAKE SURE YOU SIGN THE BID. See §102-05 PROPOSAL SUBMISSION of theStandard Specifications.9. BIDS SHOULD BE SUBMITTED IN A SEALED ENVELOPE WITH THECOMPANY NAME & ADDRESS CLEARLY MARKED, ALONG WITH “SANFORDROAD REALIGNMENT”.10. In accordance with §103-01 of the Standard Specifications, the Town of Sanford requires that all low bidders and proposed subcontractors present evidence of ownership, ability, and financial standing. All low bidders and proposed subcontractors must have a fully completed Form CCA-2 New York State Vendor Responsibility Questionnaire For-Profit Construction on file with the Department to be considered for the award of a contract or the approval of a subcontract. If a current questionnaire is not on file at the time a low bid is submitted, the municipality may exercise its option under Section 38 of the Highway Law and hold the low bidder’s bid deposit until such time as a completedquestionnaire is received. Any low bidder who does not have a completed New York State Vendor Responsibility Questionnaire For-Profit Construction on file within 7 days of bid opening may be deemed non-responsive, and therefore unable to enter into a written construction contract, and if deemed non-responsive shall also be subject to forfeiture of the amount of bid deposit pursuant to §102-06 of the Standard Specifications.Questionnaire(s) must be reviewed and approved by the Town of Sanford before thesponsor may award the contract.11. The pages in this proposal are lettered or numbered consecutively. If any pages aremissing or are illegible, the Town of Sanford upon request shall furnish a replacementcopy free of charge. The pages in the plans are also lettered or numbered in the eventthat any pages are missing or illegible, a replacement copy shall be furnished free ofcharge by the Town of Sanford upon request.12. The Town of Sanford is exempt from payment of Federal, State, and Local Taxes andfrom payment of Sales and Compensating Use Taxes of the State of New York and ofCities and Counties on all materials and supplies sold to Town of Sanford. These taxesARE NOT to be included in bids.FARNHAM ROAD REALIGNMENTTOWN OF SANFORDBROOME COUNTY, NEW YORKLOCAL AID PROJECTPROPOSAL DECRIPTION: REALIGNMENT OF FARNHAM ROAD AT ITSINTERSECTION WITH NYS ROUTE 41TYPE OF CONSTRUCTION --- HEAVY HIGHWAYDEPOSIT REQUIRED --- Bid Security in the form of cashier’s check, certified check, or bidbond in the amount of 5% of the total bid, made payable to the Town of Sanford.COMPLETION DATE--------------------------- October 25, 2024BIDDERS ARE HEREBY ADVISED THAT THE TOWN OF SANFORD MAY EXERCISEITS RIGHTS TO REJECT ANY PROPOSAL, PURSUANT TO SECTION 103-01 OF THENYSDOT STANDARD SPECIFICATIONS, IN WHICH BID PRICES APPEAR IN THETOWN OF SANFORD JUDGEMENT, TO CONSTITUTE AN UNBALANCED BID FORTHE WORK.The project will be awarded by the Town of Sanford (Project Sponsor).Bidders are asked to use black ink in completing the Proposal Form.Addenda to Bid Documents: Addenda to bid documents will be published digitally and provided to all official plan holders.REQUIREMENTS1) The BUY AMERICA provisions in Section 106-11 of the NYSDOT StandardSpecifications apply to this contract.2) There are no residence, geographical restrictions, or preferences contained in thiscontract.3) There are no M/WBE/SDVOB requirements or preferences contained in this contract.4) The NYSDOT Standard Specifications (May 1, 2024), as amended, govern workperformed under this contract. This shall include Sections 100 through 799, inclusive.5) The low bidder must have an approved “New York State Uniform ContractingQuestionnaire for Profit Construction” (CCA-2 Form) on file with NYSDOT prior to anaward being made.6) The CCA-2 form is available online at:https://www.dot.ny.gov/bids-and-lettings/construction-contractors/bid-letting-and-award-formsTo the Town of Sanford:In submitting this bid, the Signatory to the proposal declares to be the only person or persons interested in the said bid; that it is made without any connection with any person making another bid for the same contract; that the bid is in all respects fair and without collusion, fraud or mental reservation; and that no official of the Town of Sanford or any person in the employ of the Town of Sanford is directly or indirectly interested in said bid or in the supplies or work to which it relates, or in any portion of the profits thereof.The Signatory to the proposal also hereby declares to have carefully examined the plans,specifications, and form of contract, and to have personally inspected the actual location of the work together with the local sources of supply, to be satisfied as to all the quantities and conditions and understands that in signing this proposal waives all right to plead anymisunderstanding regarding the same.  The Signatory to the proposal further understands and agrees to furnish and provide for the respective item price bid all the necessary material, machinery, implements, tools, labor services and other items of whatever nature, and to do and perform all the work necessary under the aforesaid conditions, to complete the improvement of the aforementioned project in accordance with the plans and specifications for said improvement, which plans and specifications it is agreed are a part of this proposal, and to accept in full compensation therefore the amount of the summation of the products of the approximate quantities multiplied by the unit prices bid. This summation will hereinafter be referred to as the gross sum bid.  The Signatory to the proposal further agrees to accept the aforesaid unit bid prices ascompensation for any additions or deductions caused by variation in quantities due to more accurate measurement, and for use in the computation of the value of the work performed for monthly estimates, subject to the provisions of § 109-02, Standard Specifications.The Signatory to the proposal further agrees that at any time during the progress of work the Town of Sanford adds, alters or omits portions of the work the undersigned shall so perform, the contract work as modified and accept compensation in accordance with the Standard Specifications.The Signatory to the proposal further understands and agrees not to start any work until the contract agreement is signed by the Town of Sanford. In case the Signatory to the proposal voluntarily undertakes project work, other than that expressly prohibited in this Subsection, any risk involved shall be borne entirely by the Signatory to the proposal and without obligation or responsibility on the part of Town of Sanford until the awarded contract becomes effective; and hereby agrees and warrants that, as a prerequisite to the start of any such voluntary work, the Signatory to the proposal accepts, assumes and undertakes all of the provisions of this proposal and of the plans and specification of the proposed contract, including all of the provisions and responsibilities therefore relative to (1) damage, indemnification and holding the Town of Sanford harmless as set forth in said contract documents, and (2) actually furnishing in advance of any contract operations, the required insurance of each and every kind and amount as called for in said contract documents, particularly with relation to worker’s compensation and liability insurance policies as set forth in the related specifications; and also agrees and warrants that allof such policies will be in force and effect on the date of the start of any such contract operations, whether or not the contract documents have been executed and filed as aforesaid. In no event shall the Signatory to the proposal start any contract work which involves a disturbance of the contract site prior to execution of the contract by the authorized sponsor representative. Service-Disabled Veteran-Owned Set Aside: No Due date:08/13/2024 12:00 PM Contract term: 8/27/2024-10/2024 County(ies): Broome Location: Farnham Rd, Deposit, NY 13754 near the NYS 41 intersection. Business entities awarded an identical or substantially similar procurement contract within the past five years: None