FCI GILMER - ASPHALT REPAIR SERVICES

The Federal Bureau of Prisons, through FCI Gilmer in Glenville, West Virginia, has awarded a firm-fixed-price contract for asphalt repair services under solicitation 15B11926Q00000008, which was issued as a total small business set-aside for Women-Owned Small Businesses. The award decision was based on a best-value trade-off approach where past performance was deemed approximately equal in weight to price, with technical acceptability and delivery also factored into the evaluation. All offers were assessed for responsiveness and responsibility, with emphasis on the contractor’s history of delivering quality work on time, alongside cost reasonableness. The contract requires performance at the FCI Gilmer facility, with a six-month period to complete all asphalt repairs, including site inspections, material submissions, quality control, and final inspection per government standards, with acceptance occurring on-site by the Contracting Officer’s Representative. The work must comply with detailed FAR clauses including material and workmanship, site conditions, safety, and protection of existing infrastructure, all subject to deviations effective in 2025 and 2026. The contractor must submit certified test reports, product data, and samples, ensuring compliance with industry standards and DOJ-specific requirements such as NIST SP 800-53 for information systems, Privacy Act adherence, and HSPD-12 PIV card authentication for personnel accessing government systems. Security is tightly controlled: all personnel must undergo background checks, sign NDAs and DOJ IT rules of behavior, and report any PII breaches within one hour. The contractor is prohibited from using unauthorized devices to store DOJ information and must provide a Software Bill of Materials upon request. Invoicing must follow FAR 52.212-4 guidelines and be sent to the designated remit-to address, with payment processed electronically through SAM.gov. The contract incorporates mandatory clauses covering whistleblower rights, prohibition of confidentiality agreements restricting employees, limitations on subcontracting, performance and payment bonds, and postaward small business rerepresentation, all under deviation authority. The Unique Entity Identifier and current SAM.gov registrations are required for eligibility, and the contractor must submit annual reports detailing the type and volume of DOJ information handled. No contract options are included, and all work is mandatory, with strict adherence to the delivery and performance terms at FCI Gilmer, WV 26351.