Fencing Materials and Products with Related Services

Sourcewell, a Minnesota-based cooperative serving thousands of governmental, educational, nonprofit, tribal, and public entities across the United States and Canada, is soliciting proposals for Fencing Materials and Products with Related Services under solicitation number RFP 072826, with proposals due by July 28, 2026, at 3:30 p.m. Central Time. This procurement aims to establish one or more four-year master agreements, with potential for up to three additional one-year extensions, and possibly even longer terms under exceptional circumstances, to provide participating entities with comprehensive turn-key fencing solutions that include equipment, products, delivery, and installation—exclusively excluding supplies-only or services-only offerings. The scope encompasses a wide range of fencing types, including chain link, wood, vinyl, composite, ornamental steel and aluminum, concrete/masonry, as well as specialized solutions such as security, ballistic-rated, crash-rated, noise-reducing, temporary, portable, and rental fencing, complemented by associated offerings like security bollards, defensive barriers, containment systems, gates, railings, windscreens, anti-climb features, electronic access controls, perimeter intrusion detection systems, installation, clearing of existing fences, maintenance, repair, design, engineering, and temporary stabilizing equipment. All products must be new and current model unless explicitly designated as close-out items in the pricing proposal, must comply with all current safety and regulatory standards, and must be covered by a warranty meeting or exceeding industry standards. Proposals must be submitted exclusively through the Sourcewell Procurement Portal, with late submissions disqualified, and must include detailed pricing using either line-item pricing with manufacturer list prices and master agreement pricing or percentage discounts backed by a valid online catalog or complete price file, with all pricing submitted in U.S. and Canadian dollars and clearly marked as a not-to-exceed amount. The estimated annual contract value is $150 million, and proposers are expected to structure volume-based pricing accordingly. Evaluation will prioritize pricing at 400 points, followed by depth and breadth of solutions, marketing plan, value-added attributes, ability to sell and deliver, and financial viability, with conformance to all RFP requirements serving as a mandatory pass/fail gate. Awards may be made to top-scoring proposers considering natural scoring breaks, geographic coverage, comprehensive product selection, robust service networks, and alignment with environmental and social goals. A mandatory administrative fee of 1% to 2% of quarterly sales to participating entities, or