FHSU RFQ 25019 JBL Speaker System Upgrade

Fort Hays State University issued Request for Quote 25019 on May 15, 2025, for the procurement of a JBL Professional speaker system upgrade. The scope of work is limited to the supply and delivery of new, factory-sealed hardware, including 12 SRX906LA loudspeakers, 4 SRX928S subwoofers, and various accessories such as caster kits, array frames, road cases, base plates, and cover kits. All items must be sourced through authorized resellers and delivered FOB Destination to the university in Hays, Kansas, within three weeks of order placement. No installation, configuration, or training services are included in this procurement. Bids must be submitted electronically via the FHSU Vendor Registry by 4:30 p.m. on May 22, 2025. Required submission materials include a completed price table, detailed product specifications, an IRS Form W-9, and a Kansas Tax Clearance Certificate, the latter of which must be physically mailed to the FHSU Purchasing Office. Award decisions may be made by item, group, or lot. The contract is governed by institutional provisions rather than federal regulations, requiring bidders to certify compliance with the Immigration Reform and Control Act, ADA non-discrimination laws, and Kansas HB 2482 regarding the boycott of Israel. Additionally, contractors must disclose any criminal convictions affecting business integrity and adhere to FERPA regulations for the protection of student records. The university maintains the right to terminate the agreement due to lack of funding appropriation with 30 days' notice and reaffirms its Eleventh Amendment sovereign immunity.