FileNet Upgrade

The Kansas Department of Revenue is issuing a competitive solicitation for the upgrade of its FileNet software system, identified as Bid Event EVT0010497, with a closing date of October 30, 2025. The project involves upgrading key components such as FileNet Content Platform Engine, IBM Content Navigator, and WebSphere Application Server across development, testing, and production environments, supported by comprehensive training, documentation, testing, and post-implementation services over a three-year period with options for two additional one-year renewals. The contract value is estimated between $500,000 and $2,000,000, with the State emphasizing the importance of compliance with federal and state laws, including tax, immigration, and anti-discrimination statutes. Proposals must be submitted in separate technical and cost formats, with detailed instructions for electronic and physical submissions, including labeling and media requirements, and are evaluated on a best value basis considering cost, technical understanding, experience, and methodology. The contractual framework relies heavily on the State of Kansas’s standard contractual provisions, notably the DA-146a Contractual Provisions Attachment, which incorporates mandatory clauses related to anti-discrimination, privacy, security, payment, and funding contingencies. The contract emphasizes strict adherence to industry standards, security protocols—particularly regarding data protection, incident response, and physical security—and requires qualified personnel with relevant experience. It also mandates comprehensive security safeguards, including incident reporting, continuous monitoring, and access controls, with the contractor responsible for maintaining compliance and addressing any security breaches. Delivery and acceptance terms specify that all materials and services must be new, fully assembled, and conform to specifications, with the State reserving the right to reject nonconforming items upon arrival, while acceptance is contingent upon meeting all contractual and industry standards. The procurement process is designed to ensure thorough evaluation of proposals based on technical merit and cost, with the State retaining discretion to negotiate or award without formal negotiations if deemed appropriate, and all proposals becoming property of the State.