Fine Arts Uniforms & Accessories: Guard, Dance, Spirit Uniforms & Miscellaneous Items

Northside Independent School District is soliciting sealed bids under IFB 2026-086 for the supply of Fine Arts Uniforms and Accessories including Guard, Dance, and Spirit uniforms as well as miscellaneous related items, replacing two prior contracts set to expire in 2026 and 2027. All proposals must include shipping and handling costs to deliver goods to various locations within the District in San Antonio, Texas, with deliveries governed by FOB Destination terms. Vendors must submit a comprehensive package of required documents through the Bonfire procurement portal, including Form A (Company Information, Antitrust, and W-9), Form B (Pricing and Service Affirmation), Form C (Bid Sheet), Vendor Certification, EDGAR Certification, Conflict of Interest Questionnaire, Certificate of Interested Parties, and Certificate of Insurance—all in signed PDF format. Failure to include any form renders the bid non-responsive. Bidders must comply with stringent labeling requirements, including item size, weight, manufacture date, source identification, and simple usage instructions, all conforming to OSHA and state and federal regulations. Alternates to specified items are permitted but must be detailed with supporting documentation, and the District retains sole authority to determine equivalence. The contract enforces a zero-tolerance policy on collusion, lobbying of board members, and relationships involving current NISD employees or their close relatives, requiring strict certifications under Texas law. Vendors must confirm they are not owned or controlled by entities from restricted countries and must conduct criminal background checks on owners and operators per Texas Education Code. Federal compliance mandates apply where funds are involved, including Buy America, Davis-Bacon Act prevailing wage requirements, Byrd Anti-Lobbying Amendment reporting, and adherence to 2 CFR Part 200. Payment terms are Net 30 via Electronic Funds Transfer following receipt of a correct invoice, though no specific payment office or accounting codes are disclosed. Evaluation for award considers multiple factors beyond price—vendor reputation, quality, past performance, compliance with historically underutilized business laws, long-term cost, and whether the vendor is based in Texas or employs at least 500 people in the state—indicating a trade-off approach rather than lowest price technically acceptable. The contract may be terminated for non-performance, failure to meet delivery schedules, or non-compliance with legal and regulatory obligations, and vendors must maintain active insurance coverage throughout the term. All submissions must be received electronically by June 2, 2026, at 10:3