Fire Doors and Other Opening Protectives Inspection, Maintenance and Repair

The Virginia School for the Deaf and the Blind is soliciting sealed bids under IFB# 218:27-003 to engage a qualified firm for the inspection, maintenance, and repair of fire doors, fire dampers, and fire window shutter systems at its campus in Staunton, Virginia. The scope of work requires strict adherence to NFPA 80 standards and other applicable fire prevention codes to ensure all protected openings remain compliant. Services include regularly scheduled annual and four-year inspections and testing, as well as as-needed repairs. Minor code-required maintenance, such as lubrication and seal adjustments, must be completed during inspections, while non-emergency repairs require a formal quote. The contract consists of a one-year base period with four optional one-year renewal terms. The contract will be awarded to the lowest responsive and responsible bidder based on net prices. Bidders must be registered in the eVA eProcurement portal and provide firm unit pricing for all items. Priority is given to DSBSD-certified micro or small businesses, including women-owned and minority-owned firms. Key requirements include the submission of Safety Data Sheets for any chemicals used, providing evidence of personnel qualifications ten days before starting work, and maintaining a detailed record of all services at the VSDB Public Safety Office. Written reports and certifications for completed work must be submitted to the agency by the next business day. Contractors must also comply with Commonwealth of Virginia regulations regarding non-discrimination, insurance, and sexual harassment policies.