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Fire Sprinkler System Upgrades at Lufkin State Supported Living Center

Closed

HHS0016470v2State & Local

Submission Closed11/12/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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POSTED

23 days ago

DEADLINE

in 14 days

AI Contract Overview

The contract pertains to a project initiated by the Texas Health and Human Services Commission, specifically for upgrading the fire sprinkler systems at the Lufkin State Supported Living Center. The scope involves providing complete fire protection systems for two buildings: installing NFPA 13D sprinkler systems throughout Building 529 and NFPA 13 sprinkler protection for existing freezers in Building 552. The project aims to ensure full operational readiness, compliance with applicable codes and standards, and coordination across trades, with a total estimated cost of approximately $324,045. The procurement process requires mandatory pre-proposal webinars, site visits, and submission of detailed proposals by November 12, 2025, with the goal of selecting the best value contractor through a competitive process. The contract will incorporate various standard and project-specific terms, including HUB subcontracting requirements, prevailing wage rates, insurance provisions, and project-specific policies. The contractual framework emphasizes compliance with state and federal regulations, including the Texas Public Information Act, and mandates detailed disclosures from respondents regarding financial stability, conflicts of interest, and HUB participation. The process involves multiple exhibits and attachments, such as project drawings, specifications, negotiated modifications, and special conditions, which outline scope details, safety policies, insurance requirements, and liquidated damages clauses for project delays. The contract also incorporates standard HHS uniform terms and conditions, along with specific provisions for subcontracting plans and exceptions, ensuring a comprehensive legal and operational structure. The project is scheduled to commence around March 2026, following contract award, with a focus on delivering a fully compliant, safe, and effective fire sprinkler upgrade to support the facility’s safety and operational needs.

General Info

Agency

Texas Health & Human Services Commission

NAICS

812930 - Parking Lots and Garages

Place of Performance

TX, USA

Set-Aside

NONE

Documents

HHS0016470v2 Attach H-2 Project Specifications Fire Sprinkler Upgrade

22 pages · other

High

HHS0016470v2 Attachment I Negotiated Modifications to Proposal

2 pages · amendment

High

RFP HHS0016470v2 Evaluation Tool

3 pages · rfp

High

RFP HHS0016470v2 Fire Sprinkler System Upgrades at Lufkin State Supported Living Center

27 pages · rfp

High

RFP HHS0016470v2 Respondent's Pricing Proposal Form

7 pages · rfp

High

HHS0016470 Exhibit E Respondent's Information, Disclosures, and Financial Form

5 pages · other

Low

HHS0016470v2 Attachment A Contract Affirmations for State Architectural/Engineering and Construction Projects

13 pages · contract-document

Low

HHS0016470v2 Attachment B Texas Uniform General Conditions Version 2.2

78 pages · other

Low

HHS0016470v2 Attachment C Project Special Conditions

3 pages · contract-document

Low

HHS0016470v2 Attachment D Facility Specific Policies and Procedures

4 pages · other

Low

HHS0016470v2 Attachment E Prevailing Wage Rates

7 pages · other

Low

HHS0016470v2 Attachment F Signed Pricing Proposal

1 page · contract-document

Low

HHS0016470v2 Attachment G - Historically Underutilized Businesses Subcontracting Plan

2 pages · contract-document

Low

HHS0016470v2 Attachment H-1 Project Drawings for Fire Sprinkler Upgrades

5 pages · other

Low

HHS0016470v2 Draft General Construction Services Contract

8 pages · contract-document

Low

HHS0016470v2 Exhibit B HUB Requirements

24 pages · other

Low

HHS0016470v2 Exhibit D Exceptions Form

2 pages · other

Low

HHS Affirmations and Solicitation Acceptance for State AE and Construction Projects v2.2 Aug 2025

14 pages · other

Low

HHS Uniform Terms and Conditions Vendor V3.4 Nov 2023

22 pages · contract-document

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseClosed

PostedOct 2

Solicitation

Response DeadlineNov 12

Deadline has passed

Submission Closed

11/12/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyTexas Health & Human Services Commission

Contacts1 person available

OfficeN/A

Organization / AgencyTexas Health & Human Services Commission

Office AddressN/A

Contacts

David Moran

contact@example.gov

+1 (555) 000-0000

Full Description

Introduction The Health and Human Services Commission (“Owner”), for and on behalf of its Health and Specialty Care System Division (“HSCS”), is soliciting Competitive Sealed Proposals (“Proposals”) for selection of a General Contractor (“Contractor”) to provide general construction and construction administration services to the Owner for Project No. 24-108-LFL, Fire Sprinkler System Upgrades at Lufkin State Supported Living Center (the “Project”), in accordance with the terms, conditions, and requirements set forth in this Solicitation. Project Location, Summary, and Budget Project Location: Lufkin State Supported Living Center 6844 US-69Pollok, TX 75969 Project Summary: The Scope of Work includes, but is not limited to, the following: Provide complete and operational fire protection systems. The systems shall be designed, fabricated, installed, coordinated, tested and placed into service in accordance with the applicable codes and standards listed on the drawings, local authority requirements and the contract documents. The general scope of work shall consist of the following for all areas of the project:Building 529 – provide NFPA 13D Fire Sprinkler systems to protect the entire building.Building 552 – provide NFPA 13 Sprinkler Protection at the existing freezers. For complete Project information, refer to Attachment H-1, Project Drawings and Attachment H-2, Project Specifications, to Exhibit C. Project Estimate: The approximate cost for construction of the Project is $324,045.00. Mandatory Pre-Proposal Webinars HHSC will conduct two mandatory pre-proposal webinars that will be held at the dates and times described below. Attendance at one (1) pre-proposal webinar is mandatory. Mandatory Pre-Proposal Webinars: Pre-Proposal Webinar #1October 10, 2025, at 10:00 a.m. Central Time Please register at: https://attendee.gotowebinar.com/register/8025280845793738589 Pre-Proposal Webinar #2October 13, 2025, at 10:00 a.m. Central TimePlease register at: https://attendee.gotowebinar.com/register/101129131714469981 After registering, a confirmation email will be sent containing information about joining the webinar. Mandatory Facility Site Visit and Walk Through Logistical InformationAll Respondents are required to attend one Facility Site Visit as specified in Section 2.2 (Schedule of Events). Failure to attend in person will result in the disqualification of a Respondent. Proposals received from Respondents not listed on the attendance log will not be considered. Potential Respondents must be prepared to complete one of the scheduled tours; additional tours will not be offered. Site Visit No. 1:October 14, 2025, at 2:00 p.m. Central Time Pre-registration is requested to allow for space accommodations.Please register for the site visit at: https://forms.office.com/r/yACqdizuiw Site Visit No. 2:October 15, 2025, at 9:00 a.m. Central Time Pre-registration is requested to allow for space accommodations.Please register for the site visit at: https://forms.office.com/r/ky4ky6LwyS Site visit attendees will follow signage and enter through the main gate of the facility to check in at the guard shack. Attendees will be then directed to park in the maintenance parking lot. Schedule of Events EventDate/TimeIssuance of the RFP (Date of Release)October 2, 2025Mandatory Pre-Proposal Webinar #1October 10, 2025, at10:00 a.m. Central TimeMandatory Pre-Proposal Webinar #2October 13, 2025, at10:00 a.m. Central TimeMandatory Site Visit #1October 14, 2025, at 2:00 p.m. Central TimeMandatory Site Visit #2October 15, 2025, at 9:00 a.m. Central TimeDeadline for Submitting QuestionsOctober 23, 2025, by 3:00 p.m. Central TimeDeadline for Courtesy HSP ReviewOctober 28, 2025, by 2:00 p.m. Central TimeDeadline for Submission of Proposals(Note: Proposals MUST be received by Owner by the deadline.)November 12, 2025, by 10:30 a.m. Central TimeDeadline for Submission of HSP(Note: HSPs MUST be received by Owner by the deadline.)November 13, 2025, by 10:30 a.m. Central Time Opening of Proposals - Proposals will be publicly opened by Webinar at the date and time specified. Webinar Link is: https://attendee.gotowebinar.com/register/686074815249486175 Respondents’ pricing information will be sent by email to all respondents and attendees of the public opening.November 13, 2025, at 3:00 p.m. Central TimeAnticipated Notice of Award 2/4/2026Anticipated Contract Start Date3/4/2026