Fire suppression

The Department of Homeland Security’s Federal Emergency Management Agency is seeking qualified vendors to provide comprehensive fire suppression maintenance services at the Mount Weather Emergency Operations Center in Bluemont, Virginia. The scope includes monthly preventive maintenance and immediate remedial response for a complex array of fire protection systems, including 76 wet-sprinkler systems, 8 pre-action systems, 2 dry-sprinkler systems, 7 Ansul-based kitchen hood systems (4 commercial and 3 small), 1 paint booth clean agent system, 1 foam-based suppression system, and 6 fire pumps. All work must comply with NFPA 13, NFPA 17, NFPA 17A, NFPA 25, NFPA 2001, and NFPA 72 standards, as well as original equipment manufacturer specifications. Maintenance must be scheduled monthly with equal workload distribution, and contractors must respond within four hours during normal business hours and no more than 24 hours after hours, with penalties applied for delays. Comprehensive reporting is required after every visit, detailing tasks performed, parts replaced, and time spent. Contractors and their subcontractors must possess an active, fully adjudicated Top-Secret security clearance, with no sponsorship available from FEMA for new clearances. A DD Form 254 will be issued, and all personnel must comply with MWEOC security protocols including facility access procedures that add up to an extra hour per visit for vehicle and equipment inspection. Annual Operations Security and Insider Threat training is mandatory for all cleared staff, with certification due within 30 days of contract award and for new hires within 30 business days of joining. Contractors must submit a capabilities statement detailing prior similar contracts with tasks performed, duration, and dollar value, and explicitly confirm their active Top-Secret clearance status. Small business status and socioeconomic category must be declared. The contract requires a designated point of contact for operational notifications and mandates 90 days’ written notice to the Contracting Officer before any personnel changes. Preventive maintenance costs are bundled into a monthly charge, while remedial work and additional materials are billed based on hourly rates, parts markup, and actual cost plus overhead and profit as outlined in the contractor’s proposal. Responses are due by June 9, 2026, and must be submitted electronically to the designated point of contact.