Flagpole Installation at the Austin State Hospital Bldg. 634

The Health and Human Services Commission of Texas is soliciting competitive bids for the installation of a twenty-five-foot flagpole at Building 634 on the Austin State Hospital campus, under solicitation number HHS0017365. This Invitation for Bids (IFB) requires all prospective bidders to attend one of two mandatory on-site visits, scheduled for May 26, 2026, at 1:00 PM or May 27, 2026, at 9:00 AM, at 909 W 45th Street, Austin, Texas. Attendance is mandatory and failure to attend in person will result in disqualification. Bidders must register attendance with either David Umscheid or Ruben Mendoza and follow strict access instructions to enter the ASH campus and locate Building 634. The response deadline is June 5, 2026, at 10:30 AM Central Time, with all submissions required to be made electronically via the HHS Online Bid Room or via email to [email hidden], or via a single sealed USB drive. Hard copy submissions are not accepted. All proposals must adhere to strict formatting guidelines: documents must be in Microsoft Office formats, signed pages must be in PDF, and submissions must include shop drawings, sealed engineering calculations or manufacturer's installation instructions, design documents for the foundation, material specifications, and the estimated completion timeline in calendar days. Pricing must be submitted exclusively on Exhibit C - Pricing Sheet as firm, fixed, all-inclusive rates covering labor, equipment, materials, supplies, and all related expenses, with evaluation based on the lowest price per line item or lowest overall total. The contract imposes comprehensive compliance, insurance, and personnel requirements. Contractors must maintain umbrella liability insurance of at least $1,000,000, with their coverage deemed primary over any state-provided insurance, and must provide proof of insurance and policy endorsements within ten days of award. Workers' compensation coverage is mandatory for all subcontractors and their employees. All personnel must pass background checks including Social Security number verification and statewide criminal and sex offender record searches going back seven years; individuals with felony convictions related to fraud, child or adult abuse, or sex offenses are strictly prohibited from working on-site, and those with misdemeanors require prior approval. The work must comply with OSHA standards, the 2007 ANSI/NAAMM FP 100