Fleet - Automotive Replacement Parts and Accessories: Phase 3

The City of St. Petersburg is soliciting qualified vendors through RFQ-26-070 for Phase 3 of its Fleet Automotive Replacement Parts and Accessories program, seeking strategic partnering agreements to provide new automotive replacement parts and accessories for light, medium, and heavy-duty fleet assets. The selected vendor(s) must be the manufacturer or an authorized dealer/distributor of the proposed products. The contract covers as-needed supply of items such as batteries, filters, engines, brakes, lighting, and transmissions, with all parts required to meet original equipment manufacturer (OEM) specifications and warranty standards to ensure defect-free performance. The contract term extends through October 16, 2028, with an initial one-year base period and one optional two-year renewal, and anticipates an estimated annual expenditure of approximately $2 million, potentially totaling up to $6 million if renewals are exercised. Deliveries will be made to designated locations within Florida as specified in individual purchase orders, with title and risk of loss transferring upon the City’s acceptance after inspection within ten business days of delivery. The procurement emphasizes vendor qualifications, experience, and key personnel capabilities, with evaluation weighted primarily on firm-specific qualifications (36%), past project experience (35%), and project team/key personnel (20%), alongside pass/fail assessments for Minority, Women, and Small Business Enterprise certifications (combined 9%). Proposals require electronic submission by January 15, 2026, through the City’s designated portal, accompanied by appropriate certifications and compliance documentation, including adherence to Florida public records laws and disclosure requirements regarding foreign entities. Contractual provisions include requisite insurance coverage (commercial general and automobile liability, workers’ compensation), adherence to Florida’s E-Verify employment verification requirements, and criminal background checks for personnel as necessary. The procurement also allows for interagency piggybacking and sets forth payment, delivery, inspection, and acceptance terms under binding purchase agreements. The award will be contingent upon City Council approval and follow a best-value trade-off methodology aligned with Florida statute guidelines for competitive procurement.