Fleet Management Consulting Services

The City of Indianapolis and Marion County, through the Department of Public Works, is soliciting proposals for specialized Fleet Management Consulting Services under RFP-14DPW-1831. The objective is to optimize a fleet of approximately 5,200 vehicles to reduce costs and improve service delivery. The anticipated contract duration is one year, with the possibility of mutual renewal for a term not exceeding the original length. The project is structured into three phases: Phase I focuses on data triage and fleet inventory validation; Phase II involves developing a strategic plan, including a ten-year replacement forecast and a cost-of-service model; and Phase III covers the creation of governance policies and standard operating procedures. Proposals are due by 12:00 pm on October 2, 2026, and must be submitted via the procurement portal. Vendors are required to provide a cost proposal featuring a total fixed price for each deliverable along with hourly rates for labor categories. Evaluation will be based on the most advantageous proposal to the City, with a specific 10 percent weight assigned to MBE, WBE, VBE, or DOBE participation plans. Mandatory submission documents include a transmittal letter, a nepotism compliance form, and proof of financial solvency. The selected contractor must adhere to strict confidentiality requirements, non-discrimination standards, and E-Verify provisions, while maintaining all necessary state and federal licenses.