FLOOR MATS AND MOP HEADS - RENTAL SERVICE

The City of Philadelphia Department of Aviation is soliciting bids for a requirements contract to provide floor mats and mop heads rental services for the Philadelphia International Airport and Northeast Philadelphia Airport. This rent-only agreement stipulates that all equipment remains the property of the seller. The contract features an initial 12-month term with the option for four additional one-year renewals and potential three-month extensions at the start of each renewal period. Estimated expenditures for the contract period are 100,000.00 dollars. The award will be granted to the lowest responsive and responsible seller who bids on all required items. The selected vendor must provide pick-up and delivery services at least once per week, 52 weeks per year, ensuring an even exchange of items. Damaged or defective equipment must be replaced within 24 hours of notification. Strict quality standards apply, and items with unbound edges, objectionable odors, or rust will be rejected. Because the work is performed at airport facilities, all personnel must obtain Airport Security Identification Badges, pass background checks, and complete required security briefings and driver testing. Bidders must submit quotes electronically via the PHLContracts portal by 10:30 AM on October 7, 2026. Required documentation includes a Consent and Authorization form, manufacturer literature, a Certificate of Insurance, and an Annual Bid Security Application. Sellers must also disclose the percentage of female executive officers and certify that they have searched for records related to slavery-era profits. Local Business Entity preferences of 5% or 10% may be applied to eligible certified bidders.