Flooring Installation Services

The Wisconsin Department of Veterans Affairs (WDVA), specifically the Wisconsin Veterans Home at King (WVH-K), has issued a Request for Bid (RFB VA261138) for flooring installation services at the Ainsworth Hall facility, targeting the second and fourth floors. The contract involves the removal and proper disposal of the existing 12x12 vinyl square tile flooring, followed by the installation of new Luxury Vinyl Tile (LVT) and vinyl base flooring, including replacement of mop boards that come into contact with the flooring. The WDVA will supply all the primary flooring materials, including mop boards, which are stored on-site, while the contractor is responsible for providing incidental materials such as adhesives. The work must comply with all relevant standards including ADA requirements for accessibility, Low VOC criteria, manufacturer installation guidelines, and HIPAA compliance due to the sensitive healthcare environment. Bidders are required to submit their proposals by January 6, 2026, and selection will be based on the Lowest Price Technically Acceptable (LPTA) method, meaning bids must meet all mandatory qualifications and requirements and the contract will be awarded to the lowest responsive and responsible bidder. The solicitation mandates a minimum of three years of relevant experience and includes special provisions such as background checks for contractor personnel, strict tobacco-use policies on-site, adherence to HIPAA regulations including execution of a Business Associate Agreement, and insurance requirements with specific standards for coverage and notifications. The installation process requires a mandatory walkthrough inspection after old flooring removal and before new installation begins. The contract features detailed stipulations on invoicing, with itemized invoices to be submitted electronically, and final acceptance tied to compliance with workmanship and contract requirements, with the state reserved the right to impose liquidated damages or terminate for cause. Although federal acquisition regulation (FAR) clauses are not included, the solicitation follows state-level contracting procedures under Wisconsin law with specified bid attachments and no guaranteed minimum quantity or fixed contract value disclosed.