Flowers Program Downtown and Southside

PROPOSED SCOPE OF WORKCONTRACTOR SPECIFICATIONS1. Contractor shall have a minimum of three (3) years of experience providing Landscaping Services of flowers and native plants in Northern Arizona.2. Contractor shall provide regular landscaping maintenance (weekly or more frequent as needed) services as outlined herein.3. Contractor shall also examine plantings on a weekly basis to identify any problems or potential problems.4. The City of Flagstaff will require a thirty (30) day warranty on plant materials except for the areas maintained by the City, or plantings damaged due to vandalism or inclement weather such as hail.5. Contractor shall provide, at Contractor’s own risk, all labor, materials, tools, equipment, insurance, transportation, hauling, dumping, and all other items needed to provide the services outlined in this Scope of Work/Specifications.6. Contractor shall take all reasonable precautions required to protect landscape areas from equipment damage.DATES OF PLANTINGSSummer plantings in late May/early June to early-mid October 2026, based on frost dates. Winter plantings mid-October/ early November. Precise dates of planting and removal will be determined between the Contractor and the City. Planting dates must be approved by the City. The City has a plant list in the zoning code that may be helpful for plant selection that is available to Contractors. Maintenance extension in the fall may be considered dependent on weather and frost.PART I: PLANTINGPLANTINGS: DOWNTOWN AND SOUTHSIDE:Contractor provides: Plant materials, plant design and species selection as appropriate for sites, fertilizer as needed upon planting, soil for pots and hanging baskets, and mulch (as needed) for planting sites. All plant trimmings or other debris will be discarded off-site. The City will work with the vendor for an encroachment permit (for the installation of baskets, etc.) and any other needed permits, such as a permit to work in the public right-of-way. The City will bear the cost of the required permits. Plants expected to be full and lush upon installation of baskets, which may require earlier plantings in a greenhouse. 1. Hanging Baskets – 58 Total: Create forty-four (44) hanging baskets for downtown, 22” in width to hang on downtown lampposts. Create fourteen (14) hanging baskets for the Southside, 30” in width.a. The City will provide the baskets and two coco liners per basket for planting. Baskets are of commercial quality and metal with fiber lining. Contractor to purchase and install plastic saucer on top of coco liners to retain water.b. Downtown hanging baskets will be in Heritage Square and hanging on streets near Heritage Square with locations provided by the City.c. Southside hanging baskets will be along South San Francisco Street and South Beaver Street with locations provided by the City of Flagstaff.d. Create basket plantings with Flagstaff-appropriate species for a full, colorful, and spilling effect.e. Provide fill, soil, plant material and mulch (if needed); baskets must include a closed- loop hook to attach to brackets securely.f. Precise locations to be provided by the City to the vendor.g. Hang baskets at the beginning of the season and remove at the end of the season with dates confirmed by your city point-of-contact.h. The City will provide storage of hanging basket materials in the off-season. Contractor is responsible for pickup from and return of hanging basket materials to City storage site.2. Large Moveable Planter Boxes Downtown: Provide plantings for four (4) rectangular planters in the downtown area. Planting area of boxes are approximately 36” tall, 60” in length and 42” wide. Boxes will be used to close certain areas during events or to create/beautify outdoor seating areas.a. Create plantings with Flagstaff-appropriate species for a full, colorful, and spilling effect for summer installation. For winter installation, replace plantings with a spruce tree of 4-5’ in