Food, General Grocery Items & Catering Services

Denton ISD is seeking multiple vendors to provide food, general grocery items, and catering services on an as-needed, district-wide basis through an indefinite delivery/indefinite quantity (IDIQ)-style solicitation. Proposals must offer pricing based on a discount from the most current manufacturer’s price list, the vendor’s fixed price list, or a combination of both, with no guaranteed quantities. The contract will be awarded incrementally during the solicitation period, with the first round of awards recommended to the Board of Trustees on November 11, 2025, and full awards continuing through August 27, 2026. The initial contract term runs from the date of award to August 31, 2026, with a single one-year auto-renewal option extending through August 31, 2027, contingent on mutual agreement and district needs. Vendors must comply with Texas and federal regulations, including EDGAR, Buy America, EPA recovered materials guidelines, and the Texas Public Information Act, and must submit required certifications and documentation such as a DUNS number, HUB certification if applicable, insurance certificates, worker’s compensation proof, direct deposit authorization, health permits, W9, conflict of interest and interested parties forms, and more—all as PDFs with specific filename formatting. Evaluation is based on a best-value trade-off methodology, with the highest point allocation given to purchase price (30 points), followed by quality of goods/services (25 points), and meeting district needs (20 points), and other factors including reputation, long-term cost, past relationship with the district, and HUB compliance. Vendor selection is not based solely on lowest price, and the district retains sole discretion in determining best value. Performance occurs at any Denton ISD facility across its 6 high schools, 9 middle schools, 28 elementary schools, and administrative sites. Invoices must be submitted electronically via email in PDF format with accompanying PO numbers to accountspayable@dentonisd.org, and payment is required to be processed via direct deposit ACH. Contractors must also certify they are not debarred, suspended, or affiliated with prohibited entities under Texas law or federal guidelines, and must adhere to strict security requirements including background checks and prohibitions against firearms, alcohol, drugs, or tobacco on school grounds. Any price changes require six months’ written notice, and the contract is subject to annual funding appropriation, with termination allowable for lack of funds upon 30 days