Food Services: Groceries/Restaurants and Other Related Services

Coppell Independent School District (CISD) — Informal Request for Proposal (RFP): Food Supplies Coppell Independent School District (CISD) is issuing a combined Request for Proposal (RFP) to expand its vendor list for food services, including prepared foods and retail food offerings. This solicitation aims to provide access to qualified suppliers across these categories to support district operations. Scope of the RFP Food Services (Prepared and Retail Foods): Prepared foods for catering, pickup, and delivery Retail foods available at locations and wholesale suppliers (Note: If your organization holds an active contract with CISD’s Board-Approved Purchasing Cooperatives, you are not required to respond to this solicitation. Details about these cooperatives are available on the CISD Purchasing webpage.) Purpose and Vendor Participation This solicitation may be issued annually to allow additional vendors to participate. If your company is awarded through this process, you do not need to resubmit until the next formal solicitation in 2028 . Vendors who submitted a response last year do not need to reapply unless they wish to update their offering. This RFP is intended to expand CISD’s current vendor list to ensure access to a broad and qualified pool of suppliers. The solicitation may be issued annually, allowing new vendors to participate and update their offerings without resubmitting them unless designated otherwise. Vendors who responded in previous years do not need to reapply unless they wish to update their information. Submission Requirements Proposal Submission: Submit a detailed proposal for food supplies, including product descriptions, pricing, and compliance with all health and safety standards. Additional Documentation: Include any relevant certifications, licenses, or supporting documents as required. Questions & Support Solicitation Questions: Submit via the eBid portal at https://coppellisd.ionwave.net/ . General Inquiries: Contact the CISD Purchasing Department at 214-496-8055 or email purchasing@coppellisd.com . Technical Support (Ion Wave): For portal access or technical issues, contact support at 866-277-2645 ext. 4 or support@ionwave.net . Procurement Process & Vendor Rights CISD reserves the right to: Automatically renew agreements annually at the district’s discretion until the solicitation is reissued. Award contracts to multiple vendors to maintain a diverse and competitive vendor list. Accept and review responses on a rolling basis. Notify vendors of awards through the CISD Vendor List platform. Cancel this solicitation, in whole or in part, via revised or amended RFPs. Reject, disqualify, or negotiate with vendors as deemed necessary, in the best interest of the district. Waive formalities or minor irregularities if in the district’s best interest. Be the sole judge of proposal quality, compliance, and overall best value. Additional Considerations Procurement Restrictions: CISD adheres to Texas Health and Safety Code, Chapter 437. The district cannot purchase food items from businesses operating under the Texas Cottage Food Law, as CISD is a government entity restricted to purchasing from licensed vendors. Quiet Time Reminder From the issuance of this RFP until awards are announced, communication regarding this procurement with CISD staff or officials is prohibited, except during interviews, demonstrations, or site visits.