Food Services: Groceries/Restaurants and Other Related Services
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
Coppell Independent School District (CISD) has issued an informal Request for Proposal (RFP) titled FOODSVC-001-24R3 aimed at expanding its vendor list for food service supplies, encompassing both prepared foods for catering, pickup, and delivery, as well as retail food items from locations and wholesale suppliers within Texas. This solicitation seeks qualified vendors to support the district's food service needs and is structured to allow annual issuance, which enables new vendors to join or existing vendors to update their offerings without needing to reapply before the next formal solicitation in 2028. Vendors with active contracts through CISD’s Board-Approved Purchasing Cooperatives are exempt from responding unless they wish to update their submissions. Proposals must include detailed product descriptions, pricing, and proof of compliance with all applicable health and safety regulations, and vendors must submit all required certifications and licenses through the district’s electronic eBid portal. CISD reserves broad rights in managing the procurement process, including the ability to award contracts to multiple vendors to maintain a diverse and competitive supplier base, to accept proposals on a rolling basis, renew agreements annually at its discretion, and to reject or negotiate proposals as deemed in the district’s best interest. Vendors are reminded of the quiet period during the solicitation’s active phase to avoid unauthorized communications. The district strictly adheres to Texas Health and Safety Code provisions that prohibit purchasing from businesses operating under the Texas Cottage Food Law, ensuring all suppliers are properly licensed. The solicitation includes standard packaging and labeling expectations for products but does not impose federal contracting clauses or detailed evaluation factors within the documents provided. Pricing and contract values are vendor-submitted with no preset ceilings or estimates disclosed. The RFP sets forth submission deadlines through May 31, 2028, with technical support and procurement inquiries routed via the eBid portal and CISD Purchasing Department. Special contract requirements emphasize subcontractor disclosure, contractor licensing, OSHA compliance, safety program enforcement, and a drug-free workplace policy, underscoring the district’s commitment to regulatory compliance and responsible vendor oversight.
General Info
Agency
NAICS
Place of Performance
TX, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Prepared foods for catering, pickup, and delivery Retail foods available at locations and wholesale suppliers
(Note: If your organization holds an active contract with CISD’s Board-Approved Purchasing Cooperatives, you are not required to respond to this solicitation. Details about these cooperatives are available on the CISD Purchasing webpage.) Purpose and Vendor Participation This solicitation may be issued annually to allow additional vendors to participate. If your company is awarded through this process, you do not need to resubmit until the next formal solicitation in 2028. Vendors who submitted a response last year do not need to reapply unless they wish to update their offering. This RFP is intended to expand CISD’s current vendor list to ensure access to a broad and qualified pool of suppliers. The solicitation may be issued annually, allowing new vendors to participate and update their offerings without resubmitting them unless designated otherwise. Vendors who responded in previous years do not need to reapply unless they wish to update their information. Submission Requirements
Proposal Submission: Submit a detailed proposal for food supplies, including product descriptions, pricing, and compliance with all health and safety standards. Additional Documentation: Include any relevant certifications, licenses, or supporting documents as required.
Questions & Support
Solicitation Questions: Submit via the eBid portal at https://coppellisd.ionwave.net/. General Inquiries: Contact the CISD Purchasing Department at 214-496-8055 or email purchasing@coppellisd.com. Technical Support (Ion Wave): For portal access or technical issues, contact support at 866-277-2645 ext. 4 or support@ionwave.net.
Procurement Process & Vendor Rights CISD reserves the right to:
Automatically renew agreements annually at the district’s discretion until the solicitation is reissued. Award contracts to multiple vendors to maintain a diverse and competitive vendor list. Accept and review responses on a rolling basis. Notify vendors of awards through the CISD Vendor List platform. Cancel this solicitation, in whole or in part, via revised or amended RFPs. Reject, disqualify, or negotiate with vendors as deemed necessary, in the best interest of the district. Waive formalities or minor irregularities if in the district’s best interest. Be the sole judge of proposal quality, compliance, and overall best value.
Additional Considerations
Procurement Restrictions: CISD adheres to Texas Health and Safety Code, Chapter 437. The district cannot purchase food items from businesses operating under the Texas Cottage Food Law, as CISD is a government entity restricted to purchasing from licensed vendors.
Quiet Time Reminder From the issuance of this RFP until awards are announced, communication regarding this procurement with CISD staff or officials is prohibited, except during interviews, demonstrations, or site visits.
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