Form 470 - Powhatan SD - Cat 1 and Cat 2 - KMB 26.27

Category 1: School district seeks internet connectivity to each school entity with two addresses necessitating speeds ranging from 10Gbps to 100Gbps and the remaining 5 addresses needing speeds from 2Gbps to 100Gbps. Demarcation addresses are as follows:
Powhatan High School - 10Gbps+ at 1800 Judes Ferry Road, Powhatan, VA 23139 Pocahontas Landmark Center - 10Gbps+ at 4290 Anderson Highway, Powhatan, VA 23139 Powhatan Elementary - 2Gbps+ at 4111 Old Buckingham Road, Powhatan, VA 23139 Pocahontas Elementary - 2Gbps+ at 4294 Anderson Highway, Powhatan, VA 23139 Powhatan Middle School - 2Gbps+ at 4135 Old Buckingham Road, Powhatan, VA 23139 Flat Rock Elementary - 2Gbps+ at 2210 Batterson Road, Powhatan, VA 23139 Transportation Building - 2Gbps+ at 3975 Old Buckingham Road, Powhatan, VA 23139
Vendors must be eRate eligible with an active SPIN listed on their bid and not on the USAC "red light" list. Any special construction fees that will be charged as a non-recurring initial cost must be explicitly stated on a separate line. Any fees not initially quoted but later added will be in violation of the fair and open bidding process and USAC guidelines. Contracts must align with eRate funding year and have a service start date of 7/1/2026 and end date of 6/30 of any given year. Contracts should include a clause allowing for speed upgrades within the terms of the contract and without impact to service dates. Contracts should explicitly state any and all voluntary contract extensions and terms. Vendors must include contract wording that allows for penalty-free cancellation or reduction of lines in the event that a school or building is closed during the contract terms. SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration. All bids submitted prior to the applicants vendor selection will be given equal consideration, with no award made before the close of the 28-day posting period.
Category 2: District seeks quotes on up to 100 Fortinet Layer 2 switches, 48-port ethernet with PoE++ or PoE+++ capacity, with additional SFP uplinks/transceivers/modules as needed for functionality. Quotes should include both licensing and BMIC Forticare options - price single and multi-year for options. District also seeks quotes on BMIC for existing owned equipment with manufacturer SKUs as follows: FC-10-P241K-247-02-12, qty 550. FC-10-S124F-241-02-12, qty 8. FC-10-S1E24-247-02-12, qty 1, FC-10-624FF-247-02-12, qty and FC-10-FG2HG-284-02-12, qty 6.
Quotes must include all necessary optics, modules, licenses, software, installation, configuration, setup, etc. or otherwise as needed for functionality. Vendor must break out cost for each item quoted and list manufacturer part numbers, quantity and price for each. Please note that equivalent equipment must show compatibility with existing network structure. All projects are subject to eRate fundability and Board approval. All questions and bids are to be directed to the tech contact listed below. School reserves the right to reduce project(s) after seeing quotes where eRate funding and budgets are impacted. Vendors who would like to do a site visit must schedule with the tech contact; no walk-in site visits will be permitted. Vendor must be an eRate eligible provider with active SPIN listed on their bid and must adhere to all state and local guidelines and restrictions. SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration. All bids submitted prior to the applicants vendor selection will be given equal consideration, with no award made before the close of the 28-day posting period.
Requested services (9 line items): - Category 2 — Basic Maintenance Of Internal Connections — Antennas, Connectors, And Related Components - Category 2 — Basic Maintenance Of Internal Connections — Switches - Category 2 — Internal Connections — Antennas, Connectors, And Related Components - Category 1 — Data Transmission And/Or Internet Access — Internet Access And Data Transmission Service - Category 2 — Internal Connections — Switches And Necessary Software And Licenses - Category 2 — Basic Maintenance Of Internal Connections — Wireless Access Points - Category 2 — Managed Internal Broadband Services — Existing Equipment
State/local procurement requirements: Effective January 3, 2020, 47 C.F.R. 54.9 states, "No universal service support may be used to purchase, obtain, maintain, improve, modify, or otherwise support any equipment or services produced or provided by any company posing a national security threat to the integrity of communications networks or the communications supply chain." On March 12, 2021, the FCC placed Huawei, ZTE, Hytera, Hangzhou Hikvision, and Dahua on a list of covered equipment or services ("covered list"). The covered list is published by the FCC to designate of specific equipment and services through the covered list process outlined in section 2 of the Secure Networks Act. Accordingly, recipients of universal service support may not use federal subsidies, including universal service funds, for telecommunications equipment or video surveillance equipment produced by Huawei, ZTE, Hytera, Hangzhou Hikvision, and Dahua. Section 54.10(a) became effective May 12, 2021
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260009088/126503/20704611-USAC_FCC_FORM_470_APPLICATION_260009088_CERTIFIED.pdf