Fort Smith Public Schools - SY 26 - 27 - Custodial Supplies

Fort Smith Public Schools (FSPS) has issued a Request for Proposal (RFP 2025-26 RFP-027) for custodial supplies to support operations during the 2026–27 school year. The contract requires qualified vendors experienced in supplying school districts to provide a comprehensive range of janitorial products, including paper towels, toilet tissue, gloves, cleaning tools, and disinfectants, conforming to specific brand or equivalent standards, with strict “NO SUBSTITUTION” clauses on designated items. Delivery is F.O.B. destination to the Custodial Central Warehouse in Fort Smith, Arkansas, with a required lead time of no more than 10 days after order placement. Vendors must submit product samples for evaluation to ensure compliance with quality and specification requirements. Pricing will be evaluated primarily on the line item price (80% weighting), complemented by past performance with FSPS (10%) and delivery lead times (10%). The award will be made on a Lowest Price Technically Acceptable (LPTA) basis, emphasizing price competitiveness without tradeoffs for non-price factors. The contract employs a local procurement framework guided by Arkansas state law rather than Federal Acquisition Regulation (FAR) clauses, incorporating specific state legal requirements including anti-boycott certifications, employment compliance, and restrictions on companies with Chinese government ownership. Vendors must certify compliance with Arkansas anti-discrimination and illegal immigration statutes, as non-compliance leads to probable disqualification. Contract terms prohibit assignment without consent, require indemnification against intellectual property claims, and preserve sovereign immunity of the District. Deliveries must occur within designated hours and comply with appropriate packaging, labeling, and inspection standards at the destination warehouse. The solicitation requires electronic submission via the FSPS procurement portal by May 15, 2026, and includes mandatory vendor disclosures and minority business reporting. While detailed pricing and contract value are not provided, the contract establishes firm pricing through June 30, 2027, with provisions for cancellation if funds are unavailable. Overall, the contract prioritizes timely delivery, product conformity, and legal compliance to meet FSPS custodial supply needs efficiently.