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Founders Building Hot Water system rennovation

Active
125-2026-10-3State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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Southwestern Community College has issued solicitation 2026-10-3 for a turnkey renovation of the hot water distribution system at Founders Hall in Sylva, North Carolina. The project involves removing an existing electric tanked water heater and installing four Navien NPE-240A2 tankless units in the boiler room. The scope includes upsizing hot water distribution piping to improve delivery and temperature balance, insulating all hot and cold water piping in conditioned spaces, and implementing an upgraded recirculation system. To ensure operational continuity, the vendor must isolate the commercial kitchen to maintain service and use safe partitioning to keep hallways accessible. The new system must feature built-in redundancy, allowing three units to maintain service if one goes offline. The contract requires the vendor to handle all permits, coordinate inspections, and provide a manufacturer warranty covering heat exchangers for eight years, parts for five years, and labor for one year. Performance is scheduled to begin by November 12, 2026, or within 30 business days of the effective date. Bids will be evaluated based on cost, completeness, financial stability, and previous experience with similar projects. Award criteria emphasize the best value to the state, and the selected vendor must comply with North Carolina General Terms and Conditions, OSHA safety standards, and criminal background check requirements for all personnel. Payment is contingent upon a successful inspection and formal acceptance by the contract manager.

General Info

Turnkey renovation of the hot water distribution system at Founders Hall, North Carolina.

Agency

North Carolina → Southwestern Community College

NAICS

238220 - Plumbing, Heating, and Air-Conditioning Contractors

Place of Performance

NC, USA

Set-Aside

NONE

Documents

1

Hot Water Heater IFB

DOCX, High priority: read this firstifb
High

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

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Organization & Contact Information

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AgencyNorth Carolina → Southwestern Community College
Contacts1 person available
OfficeNC, USA
Organization / AgencyNorth Carolina → Southwestern Community College
Office AddressNC, USA
Contacts
Joseph Waldrum

Full Description

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Scope of Work Includes a turnkey project: • Removal of the existing electric tanked water heater • Installation of four (4) Navien NPE-240A2 tankless water heaters in the boiler room • Isolation of the commercial kitchen to continue operating on existing tankless units, ensuring uninterrupted service • Upgraded recirculation system: Removal of the external recirculation pump in the commercial kitchen • Use of internal recirculation pumps on both existing and new units • Integration of an external recirculation loop for the rest of the building • Insulation of all hot water piping, and insulation of cold water piping located in conditioned spaces • Use of a scissor lift and safe partitioning of work areas to maintain hallway access during construction Timeline & Impact: • Total project to work around class schedules with the least disruption • Hot water service will be temporarily interrupted for 1–2 days, minimized by assembling the new system in advance • All changes or updates to this timeline will be communicated promptly with facility staff and maintenance Permits & Warranty: Vendor will handle and provide for: • All permits • Coordination of inspections • Manufacturer warranty on the Navien tankless units includes: • 8 years on heat exchangers • 5 years on parts • 1 year on labor (with recirculation) System Redundancy & Reliability: The new system should offer built-in redundancy. If one unit goes offline for maintenance or service, the remaining three will automatically continue to provide hot water without noticeable interruption. This significantly reduces the risk of total system failure compared to a single tanked unit.

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