Freight Forwarder Services (Domestic, International, & Specialty)

The University of Texas at Austin is seeking proposals from qualified freight forwarding vendors to provide comprehensive domestic, international, and specialty logistics services, including customs brokerage, regulatory compliance, multimodal coordination, and handling of sensitive shipments such as hazardous or temperature-controlled materials. The contract, valued between approximately 3 to 4 million dollars, will support university-wide operations and requires vendors to demonstrate extensive experience, technical approach, competitive pricing, and strong staffing resources. The procurement process emphasizes a best value evaluation, considering qualifications, service approach, price, and staffing, with proposals evaluated through a weighted scoring system. The selected vendor will be expected to perform in accordance with federal, state, and university-specific regulations, including compliance with accessibility standards, cybersecurity, and security protocols, as well as submitting a HUB Subcontracting Plan to promote diversity and inclusion. Contract performance involves strict adherence to delivery schedules, coordination of inspections at origin and destination, and compliance with all applicable laws and safety standards. The contractor must coordinate freight pickup and delivery, ensure proper labeling and packaging—especially for hazardous or regulated goods—and provide real-time shipment tracking and documentation. Payment will be made via electronic funds transfer, with invoices submitted monthly supported by appropriate documentation, and the contract includes provisions for renewal options and termination if funds are unavailable. The agreement incorporates numerous attachments and exhibits, including compliance forms, security requirements, accessibility specifications, and detailed scope of work, all of which must be completed and submitted as part of the proposal process. The entire solicitation emphasizes rigorous compliance, security, and transparency, with proposals due by November 14, 2025, through the university’s Bonfire portal.