Fresh Produce

GENERAL TERMS & CONDITIONS  
GENERAL INFORMATION:
INTENTION: It is the intention of the Board of Trustees of the Edinburg Consolidated Independent School District to receive proposals from interested vendors to provide FRESH PRODUCE.
CONTRACT SERVICE PERIOD: This is a term contract beginning April 1, 2025 or soon thereafter and ending March 31, 2026.
RENEWAL CLAUSE:  This contract may be renewed for an additional two (2) year TERM CONTRACT PERIOD(s), renewed annually, if the vendor and the Edinburg CISD agree and no increases in cost are incurred except fort the growth of the contract.

EEOC NON-DISCRIMINATION STATEMENT: It is the policy of Edinburg CISD not to discriminate on the basis of sex, age, handicap, religion, race, color, or national origin in its educational programs.

  PAYMENT INFORMATION: Payments will be made on the District's regular payment schedule.   TERMS:  Net 30 unless otherwise noted as an exception.   DELIVERY INFORMATION:  Produce must be delivered in refrigerated trucks and will be delivered to 41 different schools weekly.   METHOD OF AWARD:
All vendors submitting will be awarded as approved vendors.  Child Nutrition will acquire quotes on a weekly or bi-weekly basis.  This will be at the discretion of the department.
Award will be to the lowest overall total submitted.  Vendor may be disqualified if all items are not bid on.
OTHER REQUIREMENTS:
TEXAS PRODUCT PREFERRED WHEN AVAILABLE ON ALL ITEMS.
ALL PRODUCE MUST BE FREE OF ALL BUGS AND INFESTATIONS.
PREFERENCE LAW HB597:  The Edinburg CISD shall preference to those agricultural products produced, processed, or grown in TEXAS over other STATES, if the cost and quality of the products are equal.  Additionally, the Edinburg CISD shall give preference to those agricultural products produced, processed, or grown in the UNITED STATES over other FOREIGN COUNTRIES, if the cost and quality of the products are equal.
When quote form is sent out by Child Nutrition Department, vendor must write in what states the product was grown. 
ADDENDUMS: Vendor's submitting through the online bidding system will be notified through email automatically of any and all addendums for this proposal. It will be the vendor's responsibility to check the Purchasing Website for any addendums or additional information if submitting proposals manually. ECISD website is www.ecisd.us. Click on Departments, then Purchasing. Once at the Purchasing site, click on Vendor CSP/RFP/RFQ Calendar in the blue box located on right side. The current month calendar will be the first calendar you see. To access the proposals available, click on any of the titles and you get another screen that will have the downloadable PDF. If you do not see it on the list, click the month button on top and you will see complete month with all solicitations the District is currently seeking out. Any questions, please contact the Purchasing office and we will assist you.   ECISD highly recommends responses be submitted electronically though this electronic bidding system as it helps expedite the bidding process and helps to alleviate errors. Manual responses will still be accepted as long as they are received by the close date and time listed on this bid event. NO EMAILED OR FAXED RESPONSES WILL BE ACCEPTED FOR MANUAL SUBMITTALS.
  BOARD MEMBERS:
David Torres - President, Carmen Gonzalez - Vice-President, Letty Flores - Secretary, Luis Alamia - Member, Xavier Salinas - Member, Leticia "Letty" Garcia - Member, Dominga "Minga" Vela - Member, Dr. Mario H. Salinas- Superintendent of Schools