Title: Front Load Collection of Recycling from Multi-Unit Dwellings, Commercial Properties and Other Establishments D2. SCOPE OF SERVICES D2.1 The Work to be done under the Contract shall consist of the provision of mechanical Front Load Collection of Recyclable Material from Multi-Unit Dwellings, Commercial Properties and other establishments as determined by the Contract Administrator and delivery to Designated Facility(ies) for the period from February 1, 2027 until January 31, 2032, with the option of two (2) mutually agreed upon one (1) year extensions. D2.1.1 The City may negotiate the extension option with the Contractor within three hundred and sixty-five (365) Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to the Proponent as a result of such negotiations. D2.1.2 Changes resulting from such negotiations shall become effective on February 1 of the respective year. Changes to the Contract shall not be implemented by the Contractor without written approval by the Contract Administrator. D2.1.3 Proponents are advised that, in future, the City may be participating in collaborative procurement initiatives with other levels of government. Accordingly, extensions to this Contract may not be exercised. D2.2 The major components of the Work are as follows: (a) Provision of Recyclable Material Collection service at Multi-Unit Dwellings, Commercial Properties and other establishments as determined by the Contract Administrator that utilize authorized Recycling Containers suitable for front-loading Collection Vehicles. The weekly frequency of collection will be on a Set Day Cycle Once, on a Set Day Cycle Twice, as well as on a Set Day Cycle Every Two Weeks, and on an As-required basis as per the collection schedule in E3. All of the Recyclable Material collected will be transported to the Designated Facility(ies). (i) Occasionally Collection from Community Recycling Depots and 4R Winnipeg Depots will be requested. This Collection will be performed on an as-required basis determined by the Contract Administrator as per the collection schedule in E3.5. (b) Provision of “Unlocking Service” in order to empty the containers shall be included. This service is provided on an as-required basis to customers as per the collection schedule in E3. The Contractor will provide a padlock and key to each location requesting service, with the customer being responsible for maintenance and security of the lock and key. There will be no extra charge if servicing a container with Automated Locking Systems. (c) Provision of “Pull Box Service” in order to empty the container shall be included. This service is provided on an as-required basis to locations as per the collection schedule in E3. If the Contractor cannot service the container with the automated Front Load Collection Vehicles and the location has met the condition for collection as set out in the Solid Waste bylaw 30/2025 Clause 12(6) (e.g. snow or ice in the laneway), an alternative method approved by the Contract Administrator must be undertaken by the Contractor to ensure collection. (d) “Call Ahead Service” may be required at a Collection Point as some Recycling Containers may not be accessible without being moved by the property. In the event of a Call Ahead Service, the Contractor shall notify the Property Management or their on-site representative no less than fifteen (15) minutes prior to arrival to ensure that the Recycling Containers are placed in an accessible location suitable for Collection. Property Management information will be provided by the Contract Administrator as required. Call Ahead Service shall be considered part of regular Collection service. (e) Extra Work as required. Shall include but is not limited to, Collection from Community Recycling Depots and 4R Winnipeg Depots and any extra manual clean ups around bins at these locations. (i) Extra Work shall be calculated by rounding up the service time of the Work to the nearest quarter of an hour. (f) Unloading at Designated Facilities of all Recyclable Material collected. The Contractor shall not be charged for unloading at the Designated Facility(ies) of Recyclable Material collected under the terms of this Contract as per E16. D2.3 The Work shall be done on an "as scheduled" and "as required" basis during the term of the Contract. D2.3.1 The type and quantity of Work to be performed under this Contract shall be as authorized from time to time by the Contract Administrator and/or Users. D2.3.2 Subject to C7, the City shall have no obligation under the Contract to purchase any quantity of any item in excess of its actual operational requirements. D2.4 Notwithstanding D2.1, the type and quantity of Work to be performed under this Contract is subject to annual approval of monies therefore in a budget by Council. Proponents are advised that monies have been approved for work up to and including December 31, 2026. D2.4.1 In the event that Council does not approve the annual budget for any year during this Contract, the City reserves the right to alter the type or quantity of work performed under this Contract, or to terminate the Contract, upon one hundred and twenty (120) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made against the City for damages of any kind resulting from the termination, including, but not limited to, on the ground of loss of anticipated profit on Work. D2.5 Notwithstanding D2.1, in the event that operational changes result in substantial changes to the requirements for Work, the City reserves the right to alter the type or quantity of work performed under this Contract, or to terminate the Contract, upon thirty (30) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made for damages on the ground of loss of anticipated profit on Work.Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.
