Fukuoka Gardening Services Contract

The contract solicitation 19JA2526Q0004, issued by the American Consulate in Fukuoka, Japan, requests quotations for comprehensive gardening services at the consulate grounds. The required services cover routine lawn care, pruning, leaf and debris removal, turf repair, and seasonal maintenance to be performed three days a week during business hours. The contractor must submit an approved Grounds Maintenance Plan within 30 days of award and ensure adherence to local Japanese licensing requirements, including possessing a Zoen Ginoushi (Landscape Gardening) license. The contract performance period includes a base year of twelve months with four optional one-year extensions, with services to be provided on-site at the consulate’s address in Fukuoka. Contractor personnel must follow strict standards of conduct, wear uniforms, and undergo government background checks and identity verification prior to beginning work. The contractor is also responsible for securing government-issued keys and complying with all local labor laws, as well as government regulatory clauses covering ethics, labor standards, cybersecurity, and prohibited telecommunications equipment. Award determination will follow a Lowest Price Technically Acceptable (LPTA) approach, with strong emphasis on compliance with mandatory technical requirements and responsible contractor status, as outlined by FAR regulations. Submissions must include complete proposals with technical qualifications, pricing, SAM registration, past performance, and certifications, electronically delivered by January 28, 2026. The contract incorporates multiple FAR clauses addressing commercial terms, labor standards, security, insurance, payment, and supply chain requirements, including prohibitions on subcontracting with debarred entities and the use of certain foreign telecommunications technology. The government, via a designated Contracting Officer’s Representative (COR), will inspect and accept services based on established quality and performance criteria, including no more than one customer complaint per month. Payment administration occurs through the U.S. Embassy Tokyo’s Financial Management Center, and invoicing must adhere to federal invoicing standards. Overall, this contract ensures professional, compliant, and high-quality grounds maintenance services tailored to the diplomatic site’s operational and security needs.