Full-Service Event Planning & Coordination

The City of Albany, Georgia, is seeking a contractor to provide full-service event planning and coordination for major downtown events, encompassing end-to-end management from theme development through post-event reporting. This subcontract requires comprehensive oversight of all operational elements including vendor and entertainer selection and management, logistical planning, staffing deployment, and close coordination with public safety agencies to ensure seamless execution and public welfare. The contractor must demonstrate proven experience in executing high-profile urban events with complex logistical demands and a strong ability to align activities with city standards and community expectations. The opportunity is posted under NAICS code 561910 and has a response deadline of July 20, 2026, with the solicitation issued on June 17, 2026. Performance will take place within the downtown area of Albany, Georgia, and the contractor will be expected to deliver detailed reports following each event, capturing outcomes, expenditures, attendance, and recommendations for improvement. While no set-aside provisions are specified, bidders must be prepared to meet all contractual obligations including timelines, safety compliance, and public accountability under the oversight of the City of Albany.